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Job Type: Officer of Administration- Bargaining Unit:- Regular/Temporary: Regular- End Date if Temporary:- Hours Per Week: 35- Standard Work Schedule:- Building:- Salary Range: 75,000-85,000The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.Position SummaryReporting to the Director of Operations of the National Center for Disaster Preparedness (NCDP) the incumbent supports the NCDP Dir.of Ops with the financial administration. S/he will coordinate and process financial transactions for the department to ensure compliance with university guidelines; oversee accounts payable transactions on university electronic accounting systems; preparing financial reports; process payroll accounting transfers, journal entries and expenditure corrections, serve as liaison with Accounts Payable department as well as with outside vendors; perform related duties and projects as assigned; when requested, the incumbent may be asked to support the other functions of the Department.Responsibilities- Budget Administration, Financial Controls, and Reporting: Under the direction of the Director of Operations, incumbent will monitor department expenditures to prevent overdrafts. Investigate and resolve variances and review spending on a regular basis. Internal Controls will include responsibility for the department's financial transactions. Incumbent will monitor departmental financial activity to ensure compliance with University policies and procedures. Coordinate with Climate School Finance, Accounts Payable and other internal stakeholders. Generate financial and special reports monthly and assist in planning and updating of salary distributions.- Daily Transaction Approvals and Oversight: Provides approval of departmental finance transactions including Purchase Orders (PO) and Concur travel and Expense. Review supporting documentation and ARC system entries to ensure accuracy and manages the workflow to ensure timely, accurate, effective processing of expenditures and purchases. Reconciles departmental P-Card Transactions. Approves and assists new staff with Concur travel expenses. Initiates journal entries and creates combo codes and chartfields as needed. Perform related duties and projects as assigned.- Grants: Assists with the pre-award process for the department. Prepares outgoing sub-awards, consultant documents and other pre-award documents as needed. Post Award -Monitors expenses, balances.- Other Duties as assignedMinimum Qualifications- Bachelor's degree required plus three to five years of related experience.- Must be able to work as a team player with PIs, research and administrative staff. Attention to detail and strong communication, interpersonal, and organizational skills required.- Must have initiative, discretion, and the ability to establish priorities and work under pressure with good judgment. Must be able to meet strict deadlines. Knowledge of high-level spreadsheets (e.g. Microsoft Office Excel) is required.- Experience in administration in a university environment preferred.Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.
Minimum Salary: 31200.00
Maximum Salary: 31200.00
Salary Unit: Yearly
