Vacancy expired!
Job Description In order to be considered for this position candidate must be serving permanently in the civil service title of Administrative Quality Assurance Specialist, or be reachable on the open competitive civil service list or be eligible under the 55-a Program. Transportation Planning and Management (TPM) is responsible for the safe, efficient, and environmentally responsible movement of people and goods on the City's streets, supporting the larger goals of economic and social vitality for people living, working, and doing business in New York City. The Division’s responsibilities include roadway project planning, roadway design, technical analysis, maintenance of street signs, transit development, freight mobility, and roadway markings. TPM’s Design & Construction (D&C) unit has professional engineering oversight for geometric design elements of NYC roadways. We draw on expertise and talent of Civil Engineers, Urban Designers, Planners, Asset Managers, Inspectors, Administrators, Analysts, and others to evolve and maintain the curb geometry and street plans for all NYC’s 6300+ miles of roads, create and maintain official pavement marking and concrete island plans, and oversee the application and refurbishment of NYC’s 250+ million linear feet of pavement markings (stripes, messages, colored surface treatments for bus/bike/plaza, etc.).D&C is seeking a Director of Administration to join the leadership team in support of the Chief Engineer and other unit Senior Management. This position will play a critical role in managing and overseeing the units administrative and operational needs. The Director of Administration will focus on office management, facility needs and human resource matters including personnel actions paperwork, hiring, recruiting, job postings, assisting with team building and staff retention through continued professional development and growth opportunities to maintain a cohesive and effective team. This role will manage the hiring and onboarding process, have oversight of office and unit assets including vehicle coordination, and manage staff providing administrative support for the unit. As the Director of Administration, the selected candidate will coordinate as necessary with DOT IT, site security, and respond to various agency requests regarding audits, records management or other oversight functions as required; track and manage mandated trainings for Unit’s staff, assist supervisory staff in preparing tasks and standards and performance evaluations, tracks Division responses to correspondence from the public and elected officials, support leadership team to address any needs or gaps that may arise to ensure seamless operations of the unit. The selected candidate will be required to demonstrate experience in the following: budget oversight and management, personnel, and contracts. The candidate may also serve as a liaison to other DOT units/divisions, and assist in drafting high level memos, external correspondences, and reports. This position requires the ability to exercise good judgement on when to elevate issues, make independent decisions and exercising confidentiality. The Director of Administration will liaise and coordinate with the TPM Administration Unit for the facilitation of human resource, vehicle, procurement, and budget matters.The Department of Transportation’s (DOT) mission is to provide for the safe, efficient, and environmentally responsible movement of people and goods in the City of New York and to maintain and enhance the transportation infrastructure crucial to the economic vitality and quality of life of our primary customers, City residents.Preferred Skills:Familiarity with NYC budget, procurement, contracting, and hiring processes, NYCAPS, SmartRecruiter, NYC Civil Service exams and processes. Proficient in Microsoft Word, Excel, Visio, Outlook, SharePoint, PowerBI and Teams. Able to create and maintain detailed file management and record keeping systems. Strong interpersonal, oral, and written communication skills. Professional attitude. Ability to work independently and with teams.Work Location: 33-00 Northern Blvd, LIC, 11101Hours/Shift: 35 / TBDAdditional Information In order to be considered for this position candidate must be serving permanently in the civil service title of Administrative Quality Assurance Specialist, or be reachable on the open competitive civil service list, or be eligible under the 55-a Program. This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed to between the City and DC37.To ApplyAll resumes are to be submitted electronically using one of the following methods:External applicants, go to www.nyc.gov/careers and search for Job ID # 639640Current city employees, log into Employee Self Service at www.nyc.gov/ess and follow the Careers link and search for Job ID # 639640No phone calls, faxes or personal inquiries permitted.Only those applicants under consideration will be contacted.Most public libraries have computers available for use.Note: New hires must reside in NYC for the first two years of employment. Appointments are subject to OMB approval.For more information about DOT, visit us at: www.nyc.gov/dot.Qualifications
A baccalaureate degree from an accredited college and four years of satisfactory full-time experience in purchasing and or inspecting supplies, materials, products and services such as: paints, linoleum, hose, sand, brick, wire, shades hardware and tools, plumbing, electrical machine shop, building and cleaning supplies; furnishings and furniture, lumber and wood related products, metals, equipment, foods, drugs and chemicals, fuel, textiles, printing, stationery, automotive equipment and/or repairs, transportation services and other comparable items and/or services; at least eighteen months of which must have been in a supervisory, administrative or managerial capacity; or
An associate degree from an accredited college, plus six years of satisfactory fulltime experience as described in "1" above, at least eighteen months of which must have been in a supervisory, administrative or managerial capacity; or
A four-year high school diploma or its educational equivalent and eight years of satisfactory full-time experience as described "1" above, at least eighteen months of which must have been in a supervisory, administrative or managerial capacity; or
A satisfactory combination of education and/or experience equivalent to "1", "2" or "3" above. Undergraduate college credit may be substituted for experience on the basis of 45 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma or its educational equivalent and at least three years of satisfactory full-time experience as describe in "1" above, at least eighteen months of which must have been in a supervisory, administrative or managerial capacity.
Additional InformationThe City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
