Executive Assistant

Executive Assistant

Vacancy expired!

We have an exciting opportunity for a Executive Assistant with our industry-leading client in New York, NY. This will be a hybrid in office / remote opportunity.

Due to client requirement, applicants must be willing and able to work on a w2 basis. For our w2 consultants, we offer a great benefits package that includes Medical, Dental, and Vision benefits, 401k with company matching, and life insurance.

Responsibilities:

• Completes a broad variety of administrative tasks for the Sr. leader including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates and ensures the leader's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the leader's time and office.
• Communicates directly, and on behalf of the leader, with Board members, clients, staff, and others, on matters related to leader's initiatives; demonstrating leadership to maintain credibility, confidentiality, trust and support with senior management staff.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the leader, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Works closely and effectively with the LEADER to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
• Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the LEADER updated.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the LEADER's ability to effectively lead the company.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
• Participates as an adjunct member of the Executive Team including assisting in scheduling meetings (domestically and internationally)
• Assists in coordinating the agenda of senior management team meetings and off-sites, and all- staff meetings
• Assists with production of presentations including PowerPoint and Excel formats by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Supports all travel needs (domestic & international) by booking, supporting and changing travel schedules as necessary (visas included).
• Maintains appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

Requirements:

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Bachelor's degree required
• Strong work tenure: 10-12 years of experience supporting C-Level Executives
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms
• Strong computer skills in Microsoft Office: Outlook, Word Excel and PowerPoint
• Excellent communication, administrative writing and reporting skills, scheduling, time management and domestic and international travel logistics required
• Experience with Concur desired

Job ID: 363710

About Eliassen Group:

Eliassen Group provides strategic consulting and talent solutions to drive our clients' innovation and business results. Our purpose is to positively impact the lives of our employees, clients, consultants, and the communities in which we operate. Leveraging over 30 years of success, our expertise in talent solutions, life sciences consulting, Agile consulting, cloud services, risk management, business optimization, and managed services enables us to partner with our clients to execute their business strategy and scale effectively. Headquartered in Reading, MA, and with offices from coast to coast, Eliassen Group offers local community presence and deep networks, as well as national reach.

Eliassen Group is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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