JOB DESCRIPTIONThe Perioperative Scheduling Associate coordinates the scheduling of all elective surgical cases. Seeks assistance of the Manager/designee of the scheduling office in identifying cases, and when questions arise regarding questionable admission criteria. The Perioperative Scheduling Associate may also be assigned to the Main Operating Room where urgent and emergent cases are also scheduled.RESPONSIBILITIES
Uses multiple computer databases to create scheduling appointments/dates/times for surgery.
Collects patient demographics and insurance information and enters into appropriate computer system.
Schedules, rearranges or cancels surgery and updates the OR schedule as needed.
Uses allocated block time by surgeon or department to ensure that cases are scheduled in appropriate time slots and days.
Verifies MD OR schedules with their offices the day prior to surgery.
If assigned to the Main OR, duties include but are not limited to:
a. Scheduler will assist moving cases on the day of surgery due to cancelations, rooms changes etc in coordination with the Charge RN or Associate Director.b. Scheduler will also assist in scheduling urgent/emergent surgery cases by having physicians complete the Pink Slip request with all required fields completed. He/she will add this to computer system add on list and will work with the OR charge RN or Associate Director to have it assigned to a room when appropriate. He/she will contact Sterile Processing to alert them of the urgent/emergent case.c. Scheduler will answer the Main OR phone and will field calls as appropriate.d. During non-regular OR business hours (nights and weekends), the scheduler is the liaison for the on-call nursing team, OR staff and anesthesia team which includes notifying the on-call nursing team when a case is added. Assisting the nurse in a communicating with OR staff for room turnover, patient transport and pharmacy pick up.e. Scheduler coordinate the scheduling of organ transplants including but not limiting to communicating the case to perfusion, SICU staff, blood bank, nursing staff and anesthesia team. He/she is responsible documenting and registering organs in accordance with hospital policy.f. Scheduler will reconcile the OR schedule daily and document the volume numbers in the hospital database. He/she communicates the batch reconciliation report to OR leadership by email.g. Scheduler will prepare the OR Tracking Form and transport slips for all next day OR first cases. He/she prints and distributes the next day OR schedule to designated units within the hospital.h. Scheduler will confirm the OR staff on-call schedule on a weekly basis and communicate with the Associate Director when there are discrepancies.
May be assigned to access computer databases to assemble surgical and procedural charts
Maintains patient and employee confidentiality at all times
Demonstrates excellent communication skills when speaking to internal and external customers.
includes 24/7 OR control desk coverage
QUALIFICATIONS
High School diploma/GED (Associates degree is preferred)
3+ years secretarial/clerical experience preferred in a medical practice environment, with good customer service skills
HS/GED Diploma
includes 24/7 OR control desk coverag e
Collective bargaining unit: SEIU 1199-MSHSEIU 1199 at Mount Sinai Hospital, 390 - OR Scheduling Office - MSH, Mount Sinai HospitalREQUIRED SKILLSMicrosoft Office SuiteABOUT USStrength Through DiversityThe Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by:
Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential.
Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination.
Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.
At Mount Sinai, our leaders strive to learn, empower others, and embrace change to further advance equity and improve the well-being of staff, patients, and the organization. We expect our leaders to embrace anti-racism, create a collaborative and respectful environment, and constructively disrupt the status quo to improve the system and enhance care for our patients. We work hard to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong and are able to advance professionally.Explore more about this opportunity and how you can help us write a new chapter in our history!“About the Mount Sinai Health System:Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 43,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes approximately 7,400 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics and top 20 in Cardiology/Heart Surgery, Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 14 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression. We are passionately committed to addressing racism and its effects on our faculty, staff, students, trainees, patients, visitors, and the communities we serve. Our goal is for Mount Sinai to become an anti-racist health care and learning institution that intentionally addresses structural racism.”EOE Minorities/Women/Disabled/VeteransRequisition ID : 3016756
