Overview: Reporting to the CHRO, the Human Resources Generalist plays a key role in the overall operations of Jewish Theological Seminary and Union Theological Seminary Office of Human Resources (“HR”) functions with a focus on payroll administration, employee recruitment, onboarding and off-boarding, maintaining employee databases, benefits
administration, HR-related invoice processing, employee relations, and other HR-related administrative functions, as assigned.
The incumbent will work independently and strategically to manage all HR-related actions for JTS and UTS’ employees. This position ensures the bi-weekly and monthly payroll process adheres to established JTS and UTS guidelines and employment laws. The incumbent will independently plan and prioritize payroll responsibilities according to time constraints and deadlines responding to payroll inquiries in a timely and efficient manner while demonstrating the service values and standards representative of JTS, UTS, and the Office of Human Resources. The incumbent performs a broad range of HR-related services and interacts directly with all levels of employees as necessary and is expected to maintain
confidentiality and exercise professional discretion with sensitive matters.
Duties and Responsibilities:
Recruitment activities, including the placing of job postings on various sites, receiving and reviewing candidates’ resumes prior to distributing to the departmental hiring manager, setting up meetings for candidates and the hiring manager/committee, and preparing and sending Offer Letters to the selected candidates.
Newly hired employee onboarding duties, including the distribution of required pre-employment paperwork and related benefit plan(s) information to the selected candidate, entering new employee data into the Paycom payroll system, and orienting new employees to HR policies and procedures.
Payroll-related duties, including ensuring that all Personnel Action Forms (“PAFs”) for employees who have been hired/terminated/promoted/or changed positions, have been prepared accurately and have been approved on a timely basis; all employee time cards have been completed and approved on a timely basis to process the biweekly and monthly payrolls successfully.
Benefits administration duties, including managing the annual Open Enrollment process for all employee benefit plans (medical, dental, vision, flexible spending plans, LTD, STD, Life and AD&D Insurance, pension, and commuter benefits); in addition, enrolling/disenrolling employees when appropriate during the plan year.
Auditing and preparation of HR-related invoices, including benefit plan premiums which must be processed on an accurate and timely basis (monthly, quarterly, and annual, as appropriate).
Employee relations duties, including serving as a knowledgeable resource to hiring
managers and staff regarding general HR inquiries, practices, and policies (e.g., time and
attendance, benefit plans, etc.);
Other duties:
>Preparing ongoing HR departmental reports
>Coordinate, develop, and deliver training on a variety of HR topics.
>Maintain compliance with Federal, State and Local guidelines relative to all areas of
employee relations issues.
>Act as back-up to CHRO and serve in their absence.
>Other duties as assigned
Qualifications:
>Bachelor’s degree required
>Minimum of 3 years directly related HR experience (previous experience in a higher
education environment preferred)
>Demonstrated knowledge of payroll management, HR functions, and employment laws
>Must be available to work beyond the 35 hour work week, when necessary
>Outstanding written and oral communications skills
>Able to manage highly sensitive and confidential communications with discretion and
integrity
>Meticulous attention to detail and strong organizational skills with demonstrated ability to
manage multiple tasks and follow through
>Superior computer skills including skills with payroll systems, databases, spreadsheets, and
presentation tools to compose and prepare data analysis, reports, summaries,
correspondence and other materials
Job Type: Full-time (40 hours per week)
Pay: $70k
Monday to Friday
Work Location: In person
Probationary Period: 6 months
Union Status: No
