Legal Administrative Assistant

Legal Administrative Assistant

24 Dec 2024
New York, New york city 00000 New york city USA

Legal Administrative Assistant

Our client, a global law firm located in the financial district is seeking ON SITE long term legal admins for 3 shifts-8:30a-4:30p. 9a-5p and 9:30a-5:30p. These positions do have potential to become permanent.

Position summary

The Senior Administrative Associate provides a variety of direct administrative support functions to a site, office and/or client, which may include tasks such as document processing, proofreading, expense reports, time entry, calendar and phone management, invoice entry, and opening client matters. The Senior Administrative Associate (Dual) will be a proven subject matter expert that will assist with training, operational process improvements, and provide thought leadership to the wider team of Admins.

Job qualifications

High school diploma or equivalent education

Minimum (3) years administrative support experience in a professional organization, preferably in the legal or banking industry; or experience performing administrative duties for client operation for a minimum of (2) years or more. Formal education and/or training may be considered in lieu of experience

Advanced skills in the use MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills

Familiar with other software programs for providing administrative support

Strong attention to detail; able to work on multiple projects simultaneously

Must have good organizational skills

Must be able to meet deadlines and complete all projects in a timely manner

Ability to handle sensitive and/or confidential documents and information

Ability to make independent decisions that conform to business needs and policy

Ability to troubleshoot complex or advanced tasks or concerns independently

Ability to discern when a problem or issue requires escalation to the supervisory level

Ability to maintain professional composure when working with immediate deadlines

Ability to work both independently and collaboratively as part of a team

Ability to work in a fast-paced environment

Ability to communicate professionally both verbally and in writing

Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions

Must be self-motivated with a positive attitude

Proven customer service skills are required to create, maintain, and enhance customer relationships

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