Our client, a global law firm located in the financial district is seeking a HYBRID Litigation Administrative Assistant with big law firm experience.
Position Summary:
Administrative Assistant will be required to perform both document production and administrative support to various partners and associates in our Litigation Department. Must have document processing experience and be able to proof your own work.
Reporting Structure:
The administrative assistants report directly to the Secretarial Manager.
Principal Duties and Responsibilities:
Protect firm and client confidentiality
Maintenance of Outlook Contacts and Calendar
Ability to schedule Microsoft Teams conference calls and meetings internally and externally
Telephone support to paired attorneys
Monitor incoming mail (distribute or handle appropriately)
Attorney time entry (3E Workspace)
Client onboarding (InTapp new matter memos/engagement letter templates)
Client billing (3E Multi-Proforma edit)
Processing of expense reports and invoices through Chrome River
Travel arrangements both domestic and international
Document production, including, but not limited to, conversions PDF to Word/Word to PDF, formatting (styles in Native Word or Innova Multilevel Styles, generation of Table of Contents, generation of Table of Authorities with Best Authority), document comparisons/redlines, Power Point presentations, etc.
Position Specific Skills and Requirements:
Solid organizational skills and electronic record-keeping (i-Manage Work)
Strong proofreading skills with attention to detail
Superior soft skills
Effective written and verbal communication
Adaptability and flexibility (accommodate the changing needs of the Firm)
Ability to work well under pressure and meet deadlines in a timely fashion
Strength in problem solving
Strong work ethic
Positive attitude and team player
Education and General Requirements:
Bachelor’s degree, preferred
Proficiency in Word, Excel, Adobe Acrobat and PowerPoint
DeskSite document management, a plus
Preferred experience, 3-5 years
