Old Structures Engineering is an award-winning structural engineering firm located in the Financial District with a focus on historic and old buildings. We are seeking a highly organized and proactive administrative assistant to join our team and help to ensure the smooth functioning of our office environment. The ideal candidate will be detail-oriented, reliable, resourceful, and possess excellent communication abilities.
Responsibilities:
Work closely with the Office Manager to oversee the day-to-day operations of the office
Maintain supplies, equipment, and office environment
Maintain organized filing systems for both physical and digital documents (mostly digital)
Maintain accurate project and client information records
Invoicing and billing communications with our clients
Management and tracking of accounts payable and accounts receivable
Aid with brochure updates and creation of marketing materials
Aid with general client communications and requests for documentation
Organize office events as needed
Qualifications:
A high school education combined with 2+ years general office experience or college education.
Proficiency with office computers; experience with Macs, the LibreOffice or MS Office Suite, QuickBooks, and image-manipulation programs are a plus
Someone who is organized, diligent, detail-oriented, and capable of multi-tasking
Ability to work as part of a team
Ability to communicate clearly, both verbally and in writing
Flexibility to handle multiple responsibilities and work independently
Job Type: Full-time
Pay: Salary offered will be commensurate with experience, starting at $70,000.
Benefits:
Hybrid workplace environment
Paid holidays and generous vacation and sick days
Health insurance for employee and immediate family
401(k) with automatic employer contribution
reduced-cost NYC Transit MetroCards.
More information on our company can be found at www.oldstructures.nyc. Please email your resume in PDF format. Because of the number of applicants, only emailed resumes will be reviewed and only candidates for interviews will be contacted.
