Reputable PE firm seeks a Temporary Administrative Assistant to support the Private Debt team in their new New York office. This role must be able to be in office 5 days per week but there is some hybrid flexibility. Hours are 8:30-5:30 w/ flexibility for OT.Administrative SupportProvide executive-level administrative support to members of the Private Debt team.Candidate should have the ability to anticipate the team's needs/requirements and actively resolve issues.Calendar management requiring the coordination of numerous meetings, via conference call, Zoom, and in-person, including entering and maintaining internal and external appointments/meetingsCoordinate extensive domestic travel and international travelProcess expense reports using ConcurExecute various weekly internal reporting requirements and CRM data entryEmail managementOther general administrative duties such as filing, Federal Express mailings, updating contact lists, etc.Handle personal tasks on a limited basisOrganization and CoordinationHandle day-to-day administrative needs of the Private Debt teamRun and distribute the weekly reportingCoordinate calendars, meetings, and time demands with only broad directionRecognize urgent or time-sensitive requests and prioritizePerform a variety of other administrative duties that might include:Compose correspondence/email to convey relevant information with appropriate clarity and toneCreate documents, reports, presentations, and spreadsheetsOrganize on-site meetings (this will include reserving meeting rooms and meeting/catering set-up)Prepare and route agendas and other meeting-related materialsOrganizing files, printing files, mailing, scanning, photocopying, data entry, etc.Requirements:2-3+ years of previous administrative experienceBachelor's degree preferredStrong MS Word, Excel, Outlook, PowerPoint and writing skillsAbility to multi-task and juggle multiple tasks at onceMUST be team-oriented and extremely detail orientedExcellent organizational skills and a professional, proactive attitudeMust be detail-oriented, able to multitask and manage competing prioritiesFlexible to handle both routine and urgent issues that might arise outside of normal office hoursExtremely well organized and able to assist others in bringing order to complex issues and situationsStrong interpersonal skills and the ability to connect with peopleExcellent verbal and written communication skillsManage confidential and sensitive information using appropriate discretionAble to personally manage change and adapt work style/processes in response to the dynamic nature of the organizationCan manage multiple tasks in an environment of tight deadlines and high-quality standardsAble to operate autonomously and collaborativelyCompensation:Hourly up to $35/hr DOEBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)
