Our client, a prominent non-profit organization in the music industry, is seeking a polished and proactive long-term temp Administrative Assistant to support a couple of executives in their NYC office. This is a fast-paced, high-energy role where the assistant will manage multiple responsibilities, including handling calendars, managing legal documents, and offering administrative support with ad hoc projects. This role starts ASAP (ideally this week or, 10/13 latest) with an estimated temp contract of 3 months (potential to extend). The hours are 9am-5pm (30-minute lunch break) + limited OT as needed. This role is fully onsite Monday through Friday. Hourly pay rate is 30-36/hr DOE.Key Responsibilities:Calendar Management: Manage complex schedules, arrange meetings, and coordinate appointments.Legal Document Management: Work with legal documents, including editing, tracking changes in Word, converting documents into Adobe, and ensuring they are up-to-date and polished.Phone Support: Answer phone calls, screen inquiries, and relay messages effectively.General Admin Support: Assist with general office duties such as faxing, scanning, and making lunch/coffee runs when needed.Travel & Expenses: Coordinate travel arrangements, process expense reports, and ensure timely reimbursements.Conference Room Setup: Organize and prepare meeting spaces, ensuring that all necessary equipment and materials are available.Qualifications:Experience: Minimum of 3+ years of corporate Executive Assistant experience, preferably in a fast-paced, professional services or non-profit environment.Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.) and Google Suite. Comfortable using Adobe for document editing and conversion.Attention to Detail: Strong organizational skills with an ability to manage multiple priorities and a focus on accuracy.Professionalism: Polished demeanor, strong communication skills, and the ability to interact with C-suite executives and staff effectively.Work Ethic: Highly proactive, energetic, and comfortable working in a fast-paced environment.Availability: Must be able to work onsite 5 days a week in the Hell's Kitchen office.Education: Bachelor's degree preferred, but not required for candidates with significant experience.Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)
