Job Summary:
We are a dynamic Architectural and Engineering design firm based in Flushing, looking for a detail-oriented and organized Administrative Assistant to support our growing team. The ideal candidate will play a key role in ensuring smooth day-to-day office operations and will be integral to our success.
Key Responsibilities:
1. Manage daily office activities, including answering phones, responding to emails, and greeting visitors.
2. Assist with scheduling meetings, coordinating appointments, and maintaining calendars.
3. Handle clerical duties such as filing, typing, copying, and scanning documents.
4. Support project teams with administrative tasks, including document preparation and data entry.
5. Manage office supplies and coordinate with vendors as needed.
6. Ensure clear and effective communication within the office and with external contacts.
Qualifications:
1. Bilingual in English and Chinese (required).
2. Strong organizational and time-management skills.
3. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
4. Excellent communication skills, both written and verbal.
5. Ability to work independently and as part of a team.
