Private holding company located in Meatpacking District, Manhattan is seeking a talented individual to serve as a Temp, possible Temp-to-Perm, Executive Assistant to the Client Services and Investment Operations team This position is ideal for a motivated, self-starting professional open to dive into both administrative responsibilities as well as special project assignments with excellent problem solving and critical thinking skills.Responsibilities:Support primarily Head of Client Services and Head of Investment Operations, and their broader teams of 8 totalProvide multiple calendar management Assist with interview scheduling and coordinating with HR Organize lunch ordering and setup for internal and external meetingsCollaborate with assistants in all areas of the company to handle logistics for internal and external meetings, projects, and special assignmentsCoordinate business travel logistics, creating itineraries and making travel arrangementsManage expense reports and vendor invoices as neededBoth individually and on a team, assist with special project assignmentsAssist with ad-hoc job-related requests as neededIdeal profile and characteristics:Quick and agile thinker / learner able to function well in a high-paced, rapidly evolving environmentProven ability to meet deadlines, multi-task, and take full ownership of responsibilitiesFlexible and resilient with an eagerness to learn, receptive to constructive feedbackDetail oriented with excellent time management and organizational skillsHigh level of integrity, discretion, professionalism, and confidentialityAbility to anticipate the needs of the executive, the team, and the companyTech-savvy and resourcefulProactive, positive, energetic personality with a can-do attitudeExcellent written and verbal skillsAdvanced knowledge of Microsoft Office Suite, including proficiency in Excel, Outlook and PowerPointEducation and Experience:3-5+ years of experience supporting senior level executives preferably in the Finance/Investment industryExperience in a fast-paced environment supporting a C-level executive a plusBachelor's degree preferredBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)
