Job DescriptionOur client, a private not-for profit organization, is seeking a Temporary Executive Assistant to support the CEO and CAO. This is a 5 day on site position with the office located in the heart of Harlem, on 125th Street. The hours are 9am-5:30pm and the role will start in the middle of September and last for at least 1 month, with potential to extend through the end of the year. This is a great opportunity to join a tight knot office and demonstrate your string EA skillset!Responsibilities: Act as the point of contact among executives, employees, clients and other external partners.Arrange travel plans and itineraries for executive.Upwardly manage executive's calendar and schedule all meetings, including video and/or audio conferences.Answer, screen and direct executive incoming calls, visitors and correspondence, acting independently when possible.Preparation/compilation of materials for presentations for internal and external executives, and outside entities.Create executive timesheets and prepare expense reports through internal time and expense systems.Coordinate and update of executive financial inquiries and management of all executive billing.Work on special projects on an as-needed basis.Liaison and coordination with Board Members and various departments as appropriate for scheduling.Willingness to support other senior staff members in organization as needed.Serve as backup for the receptionist when needed.Ability to work outside normal office hours as required.Qualifications: Bachelor's degree is preferred with 10 or more years of experience supporting executives in a nonprofit organizationExperience in handling sensitive and confidential business matters and information with discretion.Proficient in Microsoft Office 365 (Outlook, Word, Excel & PowerPoint).Strong attention to detail with the ability to handle multiple assignments simultaneously and meet deadlines in a timely manner.Exceptional interpersonal, communication (both oral and written), organizational and time management skills.Extensive experience in office administration and exposure to administrative support responsibilities in a senior management environment.Ability to collaborate and interface with all levels of internal and external staff. Must have a strong sense of urgency and focus.Spanish Bilingual preferred but not required.An energetic and resourceful person with a strong interest in community engagement;Community residence and/or familiarity with Upper Manhattan community preferred;A self-motivated; a team player; a strategic thinker; a creative problem solver.Bi-Lingual, English and Spanish, a plus but not necessaryCompensation/Benefits: DOE $19/hr-30/hrBeacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. We look forward to working with you.Beacon Hill. Employing the Future (TM)
