Job Overview:
We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support the President of two real estate management firms and a non-profit, charitable organization. The work across the three companies are similar and repetitive. Our environment and office culture is laid back and friendly, however extremely professional - deadlines are deadlines and hires must be responsive.
The role is part time, we are looking to loosely train a candidate and then assign weekly tasks that can be done at candidate’s own pace. We did not list this as 100% remote because we would ideally like to meet in person before hiring and then once a week moving forward. Having the option to send the Executive Assistant out from time to time to drop off miscellaneous documents is an added plus if possible.
The ideal candidate will be proactive, efficient, and able to handle a wide range of administrative and executive support-related tasks.
Duties:
- Handle a small stream of incoming emails (forward messages along or respond as needed, file attachments etc.).
- Miscellaneous data entry.
- Quickbooks entries, with possible invoice processing over time.
- Maintain files and documentation in an organized manner for easy retrieval.
Experience:
- Proven experience in a similar role providing executive-level support.
- Proficiency in using QuickBooks for basic financial tasks is preferred.
- Strong project coordination skills with the ability to multitask effectively.
- Previous involvement in event planning activities is a plus.
If you are a proactive, energetic individual with exceptional organizational skills and a passion for providing top-notch administrative support, we encourage you to apply for the Executive Assistant position. Please make sure the mostly remote aspects of this job work for you, and that you are able to meet at least three times a month. There may be opportunity to grow this into a full time position, but applicants should know that for the foreseeable future we are looking to keep this role part time. We expect a maximum amount of twelve hours a week of work needed for this role, but in all likelihood, usually less.
Join our team and contribute to the success of our executives while gaining valuable experience in a dynamic work environment.
