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Are you a highly organized and personable professional looking for an exceptional opportunity?
Premier midtown investment firm is seeking dynamic and motivated executive assistants to join their well-established team.
With a stellar reputation built over years, this firm offers a rewarding environment working alongside the industry's best.
As an Executive Assistant, you'll provide indispensable support to our investment principals and executive team. This is a unique chance to be part of a tight-knit team with a passion for excellence. Must be fast paced, detailed and personality a plus!
90-115k base with paid overtime and bonus
Responsibilities:
· Schedule and organize meetings, conferences and off-sites including all related logistics/materials –
· pro-actively address conflicts and exercise strong judgment based on priorities, seeking guidance as needed
· Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination
· Allocate and process expenses for executives, using the Concur expense management system
· Compose strategic communications such as letters, memos, invitations, agendas and correspondence related to all projects and on behalf of executives. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format for consistency and make the appropriate changes
· Manage work priorities independently and respond to business outside of normal business hours as needed
· Coordinate closely with team and other assistants to provide phone coverage and back-up assistance
Requirements:
· Bachelor’s Degree or 1+ years of administrative assistance experience or training, or equivalent combination of education and experience
· Ability to thrive in a fast-paced and rigorous work environment.
· Must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action
· Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact and diplomacy
· Strong attention to detail when composing and proofing materials required
· Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint
