Job Description
We are looking for a reliable, organized, and detail-oriented Office Operations Assistant to support our day-to-day office and field service operations. This is an entry-level position with on-the-job training provided. You will be part of a 7-person office team and play an important role in keeping our service jobs running smoothly.
If you are good with people, comfortable on the phone/computer, and enjoy a fast-paced environment, this is a great opportunity to start and grow.
Key Responsibilities
Schedule and book appointments for residential service jobs
Dispatch contractors/technicians and monitor the status of ongoing jobs
Communicate with contractors to ensure work is being completed correctly and honestly
Track contractor activity and report any concerns
Prepare and send proposals/estimates to customers
Coordinate with remote freelancers to ensure tasks are completed on time
Follow up with customers and contractors as needed
Help maintain organized office systems, documentation, and job records
Support general office tasks such as emails, calls, and data entry
Qualifications
Strong communication skills (phone & email)
Ability to stay organized and multitask in a busy environment
Comfortable speaking with contractors and asking direct questions when needed
Basic computer skills (email, spreadsheets, CRM or scheduling software preferred)
Reliable, punctual, and willing to learn
No experience required — entry-level with training provided
Job Type
Full-time
Benefits
Flexible schedule
Paid time off
Pay Rate
$20 Per Hour
TO APPLY
Reply to this AD with your resume attached
In the body of the email, include answers to the four (4) questions below:
#1
If hired, when would you be available to begin work?
#2
Do you have a reliable source of transportation to get to and from our White Plains Office?
#3
What are your career goals over the next 2–3 years, and how does this role fit into those goals?
#4
This is a FT position, 8hrs p/day, 5 days p/week. Our office is open 7 days a week.
Are there any days/time of day that you are not available?
