Our client, an asset management and commercial real estate services company, is seeking a Temporary to Permanent Receptionist to support their NYC office. Hours are 9am-5pm with a degree of flexibility as needed and requires 5 days in office. Note they are looking to move quickly and need to have someone start the in early November.Responsibilities:Maintain accurate company directory and phone lists for NYC officeCoordinate visitor access to the buildingMaintain conference room scheduleOversee/Manage vendors, i.e. supplies, equipment, shipping, travel, expense, etc.User setup and terminationInvoice processing: Review vendor invoices for accuracy and indicate which departments and/or companies should to be chargedCoordinate and direct administrative support functions of the office which includes maintaining appropriate inventoryOversee/Manage facilities and maintenance requests. Act as liaison with Building Management, including scheduling of repairs and vendor coordinationAct as liaison with the Human Resources Department with respect to new hires, employee benefits, hiring temporary help and the termination processAssist with travel arrangements and expense reportsAssist with corporate eventsUpdate organization charts monthly and distributeProduce monthly travel reports and distributeOrder company stationery, envelopes, labels and business cardsWork on special projects as neededQualifications: Knowledge: Word, Excel, Outlook, PowerPoint, VisioSkills: Organized, detail oriented, self-motivated, strong time management skills and ability to multi-taskExperience: College degree preferred, 1-3 years office or administrative workMust be able to lift 15 lbs.Compensation/Benefits: $75,500 + bonus eligible + OT eligibleBeacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. We look forward to working with you.Beacon Hill. Employing the Future (TM)
