Our client, a leading Real Estate brokerage firm, is seeking to hire a Temp to Perm Reception/Admin for their Chelsea office (Manhattan, NY). Position starts early December 2025. The temp duration is typically 3-4 months ahead of conversion.This position will provide general administrative support to the Senior Managing Director, Office Manager and Agents. This opening requires in person work in the office for the following: 5 days per week Monday to Friday from 9:30 am to 5:30 pm. Responsibilities include, but are not limited to:Answer and screen calls, take accurate messages, and provide information to callers using the main switch board at the front desk.Meeting and greeting staff, agents and office visitors.Calendar management for multiple conference rooms.Order, maintain, and restock inventory of office supplies, beverages and kitchen supplies. Back up to the Office Services Coordinator with processing outgoing USPS mail, UPS and messenger services.Prepare and type board packages, mailing labels, and other documentation.Provide general admin duties, such as, typing, filing, copying, faxing, mailings, etc.Work directly with the Office Manager to process transaction paperwork for sales and rentals including tracking and filing all vital paperwork and scanning checks as needed. Handle all office related invoices, submit to Office Manager and/or SMD for approval and Finance Department for payment as needed.Be proficient in all Corcoran's proprietary systems to assist Agents who have questions or require assistance using those systems. These responsibilities include but are not limited to creation of marketing collateral, all listings data bases, search functionality & submission of deal documentation. Basic operational understanding of office printers and copiers, changing toners as needed. Update all new office exclusive listing activity and Issue weekly & monthly spreadsheet reports on exclusives.Attend all Sales Meetings and produce accurate minutes for meetings for distribution. Receive, sort and route mail, e-mail, voice messages accurately and efficiently to appropriate party.Back up to the Office Services Coordinator with processing outgoing USPS mail, UPS and messenger services.Assist with special projects as needed.Job Requirements:Bachelor's degree or equivalent; may consider candidates without a degree given applicable work experience.1+ years of experience in a customer centric business environment with administrative duties.Proficiency in Microsoft Office Suite.Excellent interpersonal skills both verbal and written.Diligent with excellent organization skills.Ability to interact with both internal and external customers at all levels.Professional demeanor and ability to defuse difficult situations in a calm manner.Ability to prioritize and be flexible with changing business needs in a high-paced team environment.Physically able to bend, stoop, climb, walk, and lift & carry heavy objects (up to 20 lbs).Pay: $19/hourBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)
