Job Description SummaryAs the Research Operations Administrator for the planned research center for GE Vernova, you will coordinate all operational and administrative activities for the Research Director, Government Operations Director, and Functional Leadership team. In addition to providing operational and administrative support for multiple leaders, you will also routinely coordinate multiple priorities, handle tight deadlines, and address last minute requests andRevisions, all while demonstrating strong independent decision making and autonomy in support of the organization. You will be expected to exhibit a highly professional image internally and externally and rely on experience and judgment to plan and accomplish goals.GE Vernova’s Advanced Research business is the central innovation engine for GE’s portfolio of energy businesses, which will be unified under one banner called GE Vernova. The research organization is made up of 250+ researchers representing virtually every major scientific and engineering discipline. Collectively, they are driving major research programs and initiatives to decarbonize power, accelerate renewables, and promote electrification and the creation of a 21st century grid fit to power a zero-carbon energy future.Job DescriptionAs the Research Operations Administrator, you will:
Demonstrate strong independent decision making and autonomy in support of your applicable leaders and their organizations;
Act with discretion while performing a wide variety of operational and administrative activities that require handling of confidential information and business critical assignments in a professional business manner;
Interact with senior management on behalf of GE Vernova Research leadership, on site and in person at all levels across the business unit and directly with the CEO and business unit offices of GE Vernova;
Act as the lead operational and administrative support staff for the Research Director during the transition of the planned research center for GE Vernova into the Vernova business unit;
Lead and prepare presentation materials such as executive internal and external presentations, strategy sessions, board presentations, promotional material etc., utilizing expertise in Microsoft PowerPoint, Word, Excel and other media;
Set-up and organize meetings (including MS Teams and in-person) on behalf of the Research Director and when appropriate the wider organization, producing agendas, briefing participants and distributing paperwork as necessary over multiple time zones;
Participate in Strategy Schedule / Session T planning, data compilation for bowler charts, finance, budgeting, and quality-related tasks, including the compilation of data, creation of dashboards/scorecards, and implementation of new initiatives;
Own PO reconciliation, non-research technology group eTIM, EHS, lab audits, Gensuite, and ergonomic evaluations;
Coordinate arrangements for major meetings for the Research Director and partner with the Missions Operations Administrator on research-wide conferences to ensure that all events proceed according to plan;
Own candidate and new hire processes for the non-research technology teams (Missions, Functions) including: Interview scheduling, Onboarding coordination, Office readiness, Computer and other asset requests, New Employee Orientation, Interns/Co-Ops/Leadership Programs
Coordinate complex travel arrangements and process all expense reports for the Research and Government Operations Directors;
Manage calendars and make all associated arrangements to ensure the smooth running of schedules of the Research and Government Operations Directors;
Prepare correspondence, invoices, distribution lists and other documents as requested; maintaining files, both electronic and hard copy;
Work in partnership with the Human Resources and Communications Leaders on organization charts and accurate maintenance of distribution lists and other forms of communication.
Qualifications/Requirements:
High School Diploma or GED with a minimum of10 years of experience functioning as an Administrative Assistant
Experience supporting company officers, senior leader, or equivalent
Excellent collaboration, influence, written and verbal communication skills
Ability to act on behalf of the Research Director with all levels of the organization
Demonstrated expert level of proficiency in the suite of Microsoft software packages (Word, Excel, PowerPoint, and Outlook) and web collaboration tools
Continuous learner: Assist applicable leaders in navigating the environment through learning new software applications and understanding how the Vernova Research ecosystem works
Proven organizational and project management capability through effectively handling prioritizing multiple tasks, anticipating what’s next and problem solving
In-depth knowledge of large company corporate policies and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures
Demonstrated ability to work well in a global team environment, must be flexible and adaptable to extend work hours as needed
Responsible for driving standard work and maintaining professional and positive behavior during times of change
Legal authorization to work in the U.S. is required. We will not sponsor individuals for employment visas, now or in the future, for this job opening.
Must be willing to work full-time Tuesday, Wednesday, Thursday on-site in Niskayuna, NY – and on-site on a full work week basis as necessary
Must be 18 years or older
You must submit your application for employment on the careers page at www.gecareers.com to be considered
The salary range for this position is $1245.00 - $1,850.00USD, weekly. The specific salary offered to a candidate may be influenced by a variety of factors including the candidate’s experience, their education, and the work location.GE provides a comprehensive benefits package that provides access to plans which support the overall wellbeing of our employees and their dependents. These benefits include, but are not limited to, health care coverage (medical, dental, vision, pharmacy), a retirement plan that includes Company Retirement Savings and a 401K with Company matching, Life Insurance options, Disability coverage, paid time-off, EAP, and more.Additional InformationGE offers a great work environment, professional development, challenging careers, and competitive compensation. GE is an Equal Opportunity Employer (https://www.eeoc.gov/sites/default/files/2022-10/22-088EEOCKnowYourRights1020.pdf) . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.GE will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).Relocation Assistance Provided: No
