Vacancy expired!
OVERVIEW: Local accounting practice has an immediate opening for a full-time (30-40 hours/week) office administrator who supports our tax, bookkeeping and payroll teams, reporting directly to the firm’s President/CEO.
For 23 years, our firm has provided small-and-medium-sized businesses in the Triangle area with tax planning, preparation and representation, accounting and financial reporting, business consulting as well as payroll, bookkeeping and Quickbooks software support.
RESPONSIBILITIES:
The office administrator is our first line of direct contact with our small business clients:
answering phones and managing all client communication (relaying messages and booking appointments)
arranging for daily pick-ups and deliveries by courier service
helping manage client portals and maintain electronic data files
maintaining the client practice management database
overseeing all paper files in short and long-term storage
coordinating with IT, telephone and cleaning vendors
ordering office supplies
data entry projects to support the payroll and bookkeeping teams
client and practice bill-paying
tax season back office management to support electronic document signatures and e-filing
DESIRED SKILLS & EXPERIENCE:
Qualified candidates must possess and demonstrate:
- At minimum, an Associate’s Degree and/or 3+ years of experience working as an office administrator
- Accuracy in data entry and a strong attention to details
- Ability to multi-task and plan/prioritize daily work to meet critical deadlines
- A positive attitude with curiosity and a problem-solving orientation
- Effective communication skills in order to interact with co-workers, clients and vendors effectively to manage expectations and ensure deadlines are met
- Demonstrated experience with (and high degree of proficiency with) Windows-based operating computer systems and Microsoft software (Word, Excel and Outlook); Quickbooks (desktop or QBO) experience a plus
COMPENSATION: Salary and incentives based upon experience - please provide your compensation requirements in your cover letter.
BENEFITS: Our midtown Raleigh small office environment is ideal for a candidate seeking a long-term opportunity in the accounting and bookkeeping profession; opportunities for advancement to Payroll Specialist or Business Support Specialist/Bookkeeper over time.
You will be working on-site with limited physical contact with 1-2 staff members (other staff work remotely.)
Employee benefits include paid vacation, paid PTO/sick leave, 9 paid holidays, flexible work schedule and flexible benefit spending allowance.
Longer hours/Saturday work is mandatory in January annually due to busy season. We observe summer work hours from July 4th to Labor Day with 1pm office closure on Friday.
FOR CONFIDENTIAL CONSIDERATION: please submit your resume as well as a cover letter to introduce yourself, explain why you are seeking this position and share your compensation & benefit requirements.
