Responsibility and Authority: Includes but is not limited to:
Help answer Telephones, receive and open mail, and handle general filing.
Prepares New Employee Packet and Manual – Initial Checklist.
Assures all necessary paperwork is filled out for new hires.
Assures all Benefit package documents are filled out
Enters all necessary information for new customers/Vendors into Peachtree.
Enter payables when needed/pull payables for payment when needed
Invoicing for Ohio and Nevada when needed
Runs credit card payments when necessary
Closes Job Folders as required per ISO Standards
Scans job folders onto the server
Manages collections for Cincinnati Shop
Help Operations Manager order shop supplies when needed
Complete the Inquiry worksheet when needed for a customer calling in for a quote
Type quotes when needed
Manages Sales Orders: Upon verification of customer information – obtain Purchase Order and/or written approval for work; Check instructions on Purchase Order or Customer PO; Enter Sales Order; Prepare Production File (Shop Folder) and Job Traveler (Plastic Sleeve). When needed
Order Office Supplies as necessary, keeping costs at a minimum.
Attends mandatory meetings.
Enter daily time cards into Peachtree
Run time reports on shipped/closed jobs
Data entry on Payroll spreadsheet
Track Disciplinary points on a spreadsheet
Minimum qualifications and experience requirements:
Position requires one (1) year of prior office experience.
Demonstrates working knowledge of Word and Excel. Knowledge of Peachtree programs.
Demonstrates practical communication skills with co-workers, customers, and persons in supervisory positions.
Capable of maintaining flexibility with job assignment changes.
Capable of time management skills, productivity, quality work, and the ability to follow facility policy and procedure.
Capable of taking direction.
Demonstrates knowledge of required documentation.
Documentation is completed in a professional format.
Compensation pending Qualifications: 50K +
