Responsibilities
· Gather and verify invoices for appropriate documentation prior to payment
· Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared
· Monitor and collect accounts receivable by contacting clients via telephone, email, and mail
· Support other accounting and finance team members, inventory management, and cost accounting
· Process accounts payable transactions with 99% accuracy to avoid balancing errors at the end of the day.
· Help prepare monthly account reconciliation reports for the management team.
· Assist various accounting projects as needed.
· Match up packing list and invoices
· Match checks and bills up for signatures then break down and mail out
· Filing
· Lifting up to 20 lbs. help out when supplies arrive
· Front desk reception area experience (able to greet and help visitors)
· Sort and distribute the mail
Required skills and qualifications
· Strong mathematical skills
· Understanding of basic principles of finance, accounting, and bookkeeping
· Superb time management and detail orientation
· Proficiency with Excel and Word
· Ability to keep company and partner confidences
· Proficiency with QuickBooks Online and ability to learn new MRP and CRM systems
