Oregon Social Learning Center (OSLC) and OSLC Developments (ODI) is seeking an Executive Administrative Assistant to join a vibrant and friendly team. In this dynamic role, you’ll provide essential executive support for several committees, and the Boards of Directors, ensuring virtual and in-person meetings are seamless and productive. From preparing agendas and recording minutes to coordinating elections, arranging catering, and managing meeting logistics, you’ll play a critical role in maintaining efficiency and professionalism. You’ll also maintain handbooks, databases, and virtual meeting accounts while ensuring tasks assigned in meetings are followed up on. Additionally, you’ll take on general administrative functions like screening calls, managing schedules, preparing correspondence, and handling confidential materials. Special projects will provide opportunities to showcase your organizational expertise and versatility.
If you thrive in a fast-paced environment and excel at multitasking, we’d love to hear from you.
Requirements:
BA/BS degree with coursework appropriate to the position and at least 4 years related experience or equivalent combination of training and experience appropriate to the position.
Exceptional computer skills in word processing, spreadsheets, databases, and researching abilities on the Internet to accurately and effectively record and manage meeting minutes.
What we are looking for:
Strong interpersonal, verbal, and written communication skills, with a service-oriented attitude and a commitment to confidentiality.
Effective collaborator, confidently interacting with leadership and thriving in team-oriented, participatory environments.
Skilled in organizing, multitasking, and maintaining high attention to detail while balancing observation and participation in meetings.
Manages workload independently, following directions for new tasks, and using interpretive judgment for decision-making.
Adaptable and flexible in work schedule and responsibilities.
Open to learning and expanding skills to enhance performance.
Your day-to-day:
Coordinate schedules, invitations, and responses for administrative meetings.
Create agendas, gather materials, and document minutes for committees and formal meetings.
Track approval processes for minutes, policies, and election timelines, including quorum, outcomes, and votes.
Maintain databases for ongoing projects and formal meeting records (SciC, MC, Boards of Directors).
Organize catering for formal meetings.
Benefits at OSLC/ODI?
We’ve got you covered. Here are just some of the benefits available to Hourly-with-Benefits and Salaried team members:
Health, Vision insurance
Dental Insurance
Life Insurance
403(b) plan with 4% employer contribution and additional 2% match
Vacation time: up to 11 days 1st year, 15 days 2nd year, and 21 days for more than 2 years maximum
Sick time: up to 12 days per year
Bereavement Leave: up to 10 days
Holidays: 12 paid holidays throughout the calendar year
benefited employees who work an average of 17.5 hours per week
benefited employees must work an average of 24 hour per week to be eligible for this benefit
Non-benefited Hourly employees are eligible for paid sick time based on the number of hours worked.
Note: This job description is representative of the major position requirements and is not intended to be all-inclusive. For a complete job description and to apply go to https://www.oslc.org/careers. See: Executive Administrative Assistant. In addition, please provide a cover letter and current resume. Applications will be reviewed on a rolling basis and the position will remain open until filled.
