The Administrative Program Specialist (Head Cashier) in the Business Affairs Office is in charge of the daily operations of the Cashier’s Office. This position works with students, parents of students, employees within the Business Affairs Office, and with employees from other departments on a daily basis. This position also works with outside agencies when needed (daily or at least weekly) to facilitate transactions and other needs on behalf of the Business Affairs Office. The main goal of the Cashier’s Office is to provide excellent customer service to students and staff while accurately depositing all funds received by Oregon Tech.
The Administrative Program Specialist is the first point of contact for students that have questions regarding charges on their student account, among many other general questions about how to navigate the Oregon Tech system. This includes in person contact at the Cashier’s Office, as well as answering the Cashier’s Office phone, and responding to the Cashier’s Office emails.
This position also reviews the work of the Wilsonville Cashier’s Office as well as the student workers that work in the Klamath Falls Cashier’s Office and provides training and assistance when needed. The Administrative Program Specialist represents the Business Affairs Office during registration and informational events held for interested students and parents, and for current students. This includes manning a Cashier’s Office table at times, and at other times, presenting information to groups. This position also provides input to management regarding day to day operations, scheduling, issues that arise, areas that could improve, and changes to procedures needed within the Business Affairs Office.
Qualification Requirements:
> (Per Classification): Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR An equivalent combination of training and experience.
(One year of post-secondary education may be substituted for up to one year of the experience.)
> Experience managing the daily operations of an office or program.
> Experience using Microsoft Office products including Outlook, Excel & Word.
> Customer service experience.
> Cash handling experience.
Application Instructions:
The initial review of applications will begin October 22nd, 2024. Applications will continue to be accepted after the initial review date until a sufficient applicant pool has been achieved or the position is filled. At the discretion of the University, materials received after the initial review date may not receive full consideration.
To apply, please visit: https://jobs.oit.edu/postings/6624
Then, include the following elements with your application:
Required Documents
1. Resume
2. Cover Letter indicating how qualifications and experience have prepared you for this position.
Optional Documents
1. Applicable License/Certifications
2. Professional References List
AA/EEO:
Oregon Tech is an Affirmative Action/Equal Opportunity Educator and Employer. The University does not discriminate in access to its educational programs and activities, or with respect to hiring, or the terms and conditions of employment, on the basis of age, color, disability, marital status, national origin, race, religion or creed, sex or gender, gender identity or gender expression, sexual orientation, veteran status, or any other basis in law.
Oregon Tech is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Office of Human Resources at 541-885-1028 or oithr@oit.edu.
