Our Finance Department is hiring! Come join the team at the Ashland Food Co-op!
JOB TITLE: Accounts Payable Assistant
SCHEDULE: Part Time, 28-30 hours/week
COMPENSATION: DOE
The Co-op is proud to provide our employees with a fun, professional workplace with opportunities for growth and advancement. Eligible employees receive affordable healthcare, 3.5 weeks of paid time off in your first year for vacation and sick days, matching 401K plan, a 15% employee discount on all store purchases, and so much more!
Job Summary: This is an accounting position mainly responsible for assisting the A/P Supervisor in the processing of A/P invoices from receipt through payment and other accounting tasks. The position also works with department managers and employees to ensure accurate recording of payables and timely payment of invoices. This position offers both room for growth and a distinctive opportunity to acquire firsthand experience in a Cooperative business model.
General Responsibilities:
Verify vendor invoices for accuracy of amount, date of receipt, signature, and departmental expense
Accurately enter invoice data into the accounting system via direct entry or through Excel spreadsheets
Select invoices for payment and prepares checks and ACH payments
Maintain invoice files in a timely and organized manner
Maintain relations with vendors and is available to answer account questions
Assist in daily, monthly and annual accounting tasks
Perform a variety of tasks as required by the Finance Manager and A/P Supervisor
Minimum Requirements:
At least two years office experience including one year of experience in Accounts Payable
Experience using an accounting software program
Data entry experience, including ten-key, computer and office equipment
Organized, accurate, and highly detail-oriented
Excellent math and reasoning skills
Able to handle job complexity and a long, in-depth training period
Collaborate and communicate effectively and respectfully with staff, management team, and vendors both in writing and verbally
Strong interpersonal skills with the ability to handle stress and remain emotionally regulated when working with diverse personalities
Works well under pressure with an ability to prioritize and meet deadlines
Preferred Qualities and Skills:
A strong desire to learn and grow
Understanding of basic accounting principles with experience making journal entries
Experience with daily cash verification or reconciliations
Resourceful, curious, able to fill in knowledge gaps necessary to grow and expand in the job
Knowledge of and experience with advanced excel formulas -formal training helpful
Experience with mail merges and other database management practices
Experience working in a retail environment
Enjoys the Natural Food culture and/or loves food
Experience with shipping/mailing via USPS and US Mail Web portals
Formal, accredited training in accounting and/or bookkeeping
Education or experience using basic computer programming
Work Environment:
The Ashland Food Co-op can be both a lively and intense work environment. We employ people of all ages and economic classes. A/P Staff members engage with a wide variety of people and positions at the Co-op from management to cashiers.
If you are interested in joining the Co-op team, please complete our Employment Application online and submit with a cover letter, resume and at least two professional references.
Online application: https://ashlandfood.coop/employment-application
We look forward to hearing from you!