Job Title: Office Assistant
Company: Vitus Construction
Location: Gold Hill, Or.
Employment Type: Full-Time
About Us:
Vitus Construction is a leading general contractor specializing in delivering high-quality construction projects across various sectors. We pride ourselves on our commitment to excellence, collaboration, and fostering a supportive work environment.
Job Summary:
We are seeking a detail-oriented and organized Office Assistant to join our team. The ideal candidate will provide critical administrative support, ensuring smooth daily operations in our office. This role is perfect for someone who thrives in a fast-paced environment, is a strong communicator, and enjoys being a key part of a collaborative team.
Key Responsibilities:
Prepare, edit, and manage documents such as subcontracts, bids, RFPs, and O&M manuals.
Maintain organized digital and physical filing systems for project documents.
Act as a point of contact for subcontractors and clients, ensuring clear and professional communication.
Schedule and coordinate meetings, appointments, and travel arrangements as needed.
Order office supplies and maintain inventory levels.
Assist with data entry, report generation, and other administrative tasks as assigned.
Support the project management team with documentation and workflow coordination.
Qualifications:
Proven experience in an administrative or office assistant role (construction industry experience is a plus).
Proficiency in Microsoft Office Suite (Word, Excel, Outlook), and Adobe Acrobat (experience with Canva and ChatGPT also a plus)
Strong organizational and multitasking skills with attention to detail.
Excellent written and verbal communication abilities.
Ability to manage time effectively and meet deadlines in a dynamic environment.
Positive attitude and willingness to learn new systems and processes.
What We Offer:
Competitive salary based on experience.
Comprehensive benefits package, including health insurance and paid time off.
Opportunities for professional growth within a supportive and team-oriented company culture.
The chance to be part of a company that values your contributions and invests in your success.
How to Apply:
If you are excited about this opportunity and meet the qualifications, we’d love to hear from you! Please send your resume and a brief cover letter to office@vitusconstruction.com
Vitus Construction is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
