About Us:
Allcert is a leading provider of crane and aerial lift inspections in the Pacific Northwest, dedicated to ensuring the highest standards of safety and compliance in the industry. We take pride in our commitment to thorough inspections and excellent customer service.
Job Overview:
We are seeking an experienced and organized Office Manager to oversee the administrative operations of our company. The ideal candidate will have a strong background in office management, exceptional organizational skills, and a proactive approach to problem-solving. This role is critical in maintaining efficient office operations, supporting our inspection teams, and ensuring that all documentation is accurate and up to date.
Key Responsibilities:
- Manage day-to-day office operations, including scheduling, correspondence, and supply management.
- Coordinate with inspection teams to ensure timely and accurate documentation of inspection reports.
- Maintain records of inspections, certifications, and compliance with industry regulations.
- Handle customer inquiries, providing exceptional service and resolving issues as needed.
- Prepare and manage invoicing, billing, and accounts receivable.
- Assist with the preparation of safety and compliance documentation, including OSHA reports.
- Oversee office budget and manage expenditures.
- Support human resources functions, including onboarding new employees and maintaining employee records.
- Organize and coordinate company events, meetings, and training sessions.
Qualifications:
- Proven experience as an Office Manager or in a similar administrative role.
- Strong organizational and multitasking abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Basic understanding of QuickBooks
- Excellent communication and interpersonal skills.
- Ability to work independently and manage multiple priorities.
- Basic accounting knowledge is an advantage.
Benefits:
- Paid time off and holidays
- Opportunities for professional development
- Potential bonuses depending on company sales and production.
PLEASE PUT "OFFICE MANAGER POSITION" IN SUBJECT LINE WHEN EMAILING RESUME.
Allcert is an equal-opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.
Job Types: Full-time, Part-time
Pay: $16.28 - $18.00 per hour
Expected hours: 30 – 40 per week
Experience:
Microsoft Office: 1 year (Required)
Administrative experience: 1 year (Required)
