Reference #: 4581561
THE POSITION
Are you interested in becoming an integral part of the Department of General Services (DGS)? DGS strives to recruit and retain talented employees to help government operate efficiently, effectively, and safely, resulting in exceptional value to all Pennsylvanians. We are looking for a detail oriented Administrative Assistant to join our team of professionals in the Capital Programs Fiscal Division. This position gives you the opportunity to contribute to our mission by researching and processing invoices and financial documentation related to Capital Construction Projects and other bureau procurement projects. Start a new chapter in your administrative career and unleash your potential!DESCRIPTION OF WORK
As an Administrative Assistant within the Capital Programs Fiscal Division, you will play a critical role on the team by ensuring that vendors participating on Capital projects are paid promptly and appropriately. Effective communication is a key aspect of this position as you will be corresponding with outside contractors as well as internal commonwealth entities to identify and resolve invoice and payment issues. You will be relied upon to maintain and update purchase order records associated with each project to ensure the financial records for each project are accurate and up to date.Apply today to become part of our team where you have the opportunity to deliver value every day while consistently seeking better ways to do it!Interested in learning more? Additional details regarding this position can be found in theposition description.Work Schedule and Additional Information:
Full-time employment
Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with 60-minute lunch.
Telework: You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
Salary:In some cases, the starting salary may be non-negotiable.
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITYQUALIFICATIONS
Minimum Experience and Training Requirements:
Such training as may have been gained through graduation from a four year college or university; or
Any equivalent combination of experience and training.
Applicants will be considered to have met the educational requirements once they are within 3 months of graduating with a qualifying degree.
Additional Requirements:
You must be able to perform essential job functions.
Preferred Qualifications (not required):
Experience processing invoices
How to Apply:
Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:
Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov.
Telecommunications Relay Service (TRS):
711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
