Position Overview We are seeking a talented, committed, culturally competent Director of Operations [DOO] to join KIPP Philadelphia. A successful DOO will operate with innovativeness, dynamism and strategic decision making in order to drive and implement school operational systems and infrastructure. This forward thinking DOO will cultivate operational excellence across our schools. With the close partnership and support of the school Principal, the school based leadership team, and our regional operations team, you will design, implement, and continuously improve systems that enable your school to operate efficiently so that instruction and academic excellence can remain at the forefront! Key ResponsibilitiesLead and Manage the Operations Team's ResponsibilitiesDirectly manage, coach and support an operations teamCoordinate transportation services including working with the school district to set and adjust routes, hire/supervise bus monitors, and work with families to resolve bus issuesOversee food services including working with partners to make sure school needs are being met and National School Lunch protocols are followedSupervise the main office, including answering phones, meeting visitors, and other office responsibilitiesMaintain personnel, student and compliance filesWork with the school leader and regional office staff to prepare the school budgets and track micro-budgets for school with budget managersOversee and place all purchase ordersMaintain and utilize PowerSchool, including attendance, student demographics and grade entryPrepare and distribute student report cardsManage all forms of official KIPP communication, including communicating excessive student absences, weekly parent bulletins and monthly calendarsCreate strong operations systems to ensure that day-to-day operations run smoothly and that all school staff members have what they need to effectively do their jobsMonitor supply levels for school, managing classroom inventories and replenishing them as neededStudent Enrollment Manage and oversee entire student enrollment, home visit, and registration process throughout the yearDevelop and execute student recruitment efforts that target families with school-aged children immediately surrounding each schoolLead a team to recruit new families with specific applicant goals per grade level by attracting high quality applicants that ultimately lead to enrolled studentsEnsure all new families are effectively welcomed into the community and persist through their first yearComply with all federal, state, and organizational student registration requirements throughout the enrollment process (i.e. transfers, testing, etc.)Maintain and Build Operational SystemsImplement effective school systems to ensure maximum efficiencyManage partner organization relationships at school level, including work study interns and volunteersServe as the point of contact for all building maintenance issues and 3rd party vendors and work with the in-school technology vendor to resolve technology issuesCoordinate monthly and end of year field lessonsPlan and manage logistics for special events (Back to School night, Thanksgiving Potluck, etc.)Prepare reports and/or provide accurate information to KIPP Philadelphia regional staff for state reporting.Document Act 48 Credits for teachersBeautify and maintain shared-school space (bulletin boards, signage, photos, quotes, commitment to excellence forms, etc.)Coordinate logistics for all in-house professional development sessions and external PD logistics for staffCoordinate and/or serve as the point of contact for the School Yearbook and picture daySchool Leadership (Instruction and Culture)Serve as an active participant on the school’s leadership team, coordinating and collaborating with the School Leader and Assistant Principals regularlyMeet weekly with the school leader to report on school needs, concerns and opportunitiesProvide insight, perspective, proposals, and actions in regard to school culture and instructionProvide tangible and intangible support for teachers and assistant principalsCoordinate and oversee implementation of daily duties (Morning, Lunch, Dismissal)Exhibit positive rapport with students, parents and staff and act as a role model for studentsImplement the school-wide student management policies within classrooms and throughout schoolAttend all staff meetings and other professional development sessionsBe available for report card nights and other events involving parentsServe on school committees as neededOther duties as assigned by the school leaderTransformational Leadership and Fostering a Strong School Community Model KIPP Philadelphia’s values and beliefs at all times (Children First, Cultural Competence, Community, Ownership)Support the implementation of proactive student discipline strategiesBuild strong relationships with students and implement systems that develop their knowledge, skills, social-emotional development, and positive sense of selfEstablish and maintain strong lines of communication with all fellow employees, parents and community partnersLead school-wide events and act as school leader when necessaryRemain on call in the evenings (via school cell phone) to provide student supportLead and help execute school initiatives including but not limited to, annual planning for the coming year, implementation of new focus areas, and other duties as assigned by the school leader
