Position Summary OEM is seeking a Operations and Equipment Coordinator for its Logistics Program to ensure the City of Philadelphia and regional partners maintain a high state of operational readiness through coordination, communication, and vigilance. Candidates for this position should possess a strong desire to work in a fast-paecd, professional public safety environment, and a willingness to serve the public in the sixth largest city in the nation.  To ensure the overall readiness of the City and OEM, the Operations and Equipment Coordinator will assist in ensuring that all OEM managed equipment, supplies, facilities, and vehicles remain in a constant state of operational readiness. This entails ensuring all resource and equipment and used and maintained in accordance with guidance of its funding source and that policies and procedures are developed, trained, and followed.  This position is additional responsible for developing user guides and training to ensure OEM personnel are well-versed in the assembly and operations of OEM equipment. This position is also responsible for identifying and developing deployment plans for mixed inventories of OEM equipment to best support emergency response within the City of Philadelphia. Finally, this position will support the activation of OEM logistics functions during planned and unplanned events, to include the deployment and management of OEM equipment and logistics duties in the field, Emergency Operations Center, or alternate site.  Successful candidates must be City residents within six months of hire and are required to serve as members of on-call field response teams with 24-hr response requirements during their rotation. OEM staff also periodically work during non-standard hours for extended periods of time, in austere field environments, and during activations of the Philadelphia Emergency Operations Center. This may include nighttime, weekends, holidays, and during adverse weather. A valid Pennsylvania Driver’s License is required within six months of hire.   Essential Functions Under the direction of the Logistics Program Manager, the Operations and Equipment Coordinator is responsible for a range of administrative and physical activities including, but not limited to, the following: Coordinate the ongoing maintenance, organization, storage, and testing of OEM equipment and facilities as required by manufacturer’s instructions and organizational policy.  Ensure accountability of OEM equipment by performing annual inventory and quarterly audits and ensure consistent check-in / check-out procedures. Ensure that Warehouse Asset Management system accurately reflects current inventory.  Develop policies, plans, and procedures for the maintenance and deployment of OEM owned equipment and vehicles and review for updates on a biennial basis.  Develop and document pre-deployment packs of routine assets scoped by mission type to reduce equipment deployment times in emergent circumstances.  Create and maintain proficiency among OEM staff in the use of commonly used OEM equipment by developing and maintaining a suite of guidebooks and training scenarios with annual reviews.  Coordinate and facilitate regular, on-going staff training on equipment, vehicles, and OEM Warehouse operations on a recurring basis.  Support the identification of OEM owned equipment for planned or unplanned needs to support incident stabilization, resolution, and recovery. Work to ensure that planned equipment purchases by the Office of Emergency Management integrate with and augment existing capabilities, as well as ensuring equipment purchases can be supported and feasibly operated.  Establish and maintain relationships with various public and private sector partners that support the daily operations of the OEM Logistics program Support planned and unplanned emergency functions of the Logistics Program in the Warehouse, the field, the Emergency Operations Center, or other identified field locations. Conduct other special projects and assignments, as assigned.   Competencies, Knowledge, Skills and Abilities Strong interpersonal, leadership, and negotiation skills. Strong oral and written communication skills. Strong critical thinking and problem solving skills. Strong time management skills Experience in project and organizational management Sound judgement and ethical decision making. Professional conduct and accountability Ability to operate in chaotic or uncertain environments. Ability to maintain effective working relationships and develop partnerships.  Ability to contribute and coordinate in a team environment. Ability to multitask effectively. Ability to interpret federal and state emergency management requirements and regulations. Working knowledge of various equipment types including: portable radios, small motor equipment, standard and specialty vehicles and trailers, portable HVAC and power equipment, and mass care equipment. Ability to obtain specialty certifications after hire, including Commercial Driver’s License and forklift operator.  Proficiency with Microsoft Office software (Word, PowerPoint, Excel) and ability to use other web-based platforms for inventory management, incident management, and mass communication as it relates to on-call responsibilities.  
