Summary of Position
The Administrative Assistant is responsible for providing organized and comprehensive support to the Why Not Prosper (WNP) Founder & CEO, Residents and Staff. The Administrative Assistant will manage office operations.
Essential Duties and Functions
ADMINISTRATIVE:
● manage all aspects of organization’s office services
● provide welcoming and hospitable atmosphere to all visitors
● act as liaison/bridge for clear and professional communication
● answer main phone line and respond to inquiries
● process and distribute daily mail
● when delegated, assist in the selection of vendor services and supplies necessary for operation
● replenish office materials, printer supplies, paper, office supplies, etc.
● provide event and travel management support as requested
● WNP social media support (LinkedIn, Twitter, Facebook, Instagram)
● maintain open communications with the WNP team, including meeting regularly with the team, taking minutes, providing information and documents per their request
● manage, track and reconcile petty cash reimbursements with Financial Manager
● assist with the coordination of all Management Team meetings, retreats, Staff meetings and events, as needed and
● all other projects/duties as assigned for the overall benefit of the Why Not Prosper’s mission.
Qualifications/Abilities include but not limited to:
● Degree in Business/Human Services and experience a plus
● Strong verbal, written, computer and email communication skills a must
● Organizational skills and attention to detail
● Professional, organized, possessing excellent time management skills
● React with appropriate levels of urgency to situations and events that require quick response or turnaround
● Maintain a high level of integrity and discretion in handling confidential information
● Flexible/ability to multitask
● Proficiency with office equipment
● Familiarity with computers (desktop publishing software and an ability to design and edit graphic presentations and materials a plus)
● Supportive to WNP Resident and Team needs with a high level of tactful professionalism and respectful confidentiality
● Current PA Driver’s license and updated insurance certificate
● Additional Requirements: designated lifting/sitting/use of computer equipment/computer
● Must have an operable vehicle, valid drivers license & acceptable driving record as determined by criteria established by the WHY NOT PROSPER’S insurance carrier and by WNP policy.
Reporting Relationships: Administrative Assistant reports to CEO
