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Office Manager+ Position
TWEE is seeking an Office Manager+ for our Philadelphia Maker’s studio! While the person in this position must be creative and incredibly hands-on, they must also be proficient at running numbers, organizing data, and arranging priorities.
Responsibilities:
- Maintain a holistic view of TWEE, our teams, and their individual long and short-term needs and activities through weekly Department leader meetings.
- Manage and maintain TWEE’s CRM - Odoo - ensure overall accuracy and individual department compliance.
- Maintain TWEE’s 100% adherence to all company GMP’s (Good Manufacturing Practices) and SOP’s (Standard Operating Procedures)
- Identify opportunities for process and improvements and implement those changes.
- Supervise monthly supply requests and purchases for all departments based on needs; submit timely POs for approval to ensure no stockouts.
- Understand and maintain departmental budgets.
- Light HR work: posting job listings, scheduling interviews, organizing new hire paperwork and first-day access, and helping current employees with time-keeping questions.
- Foster a culture of organization, especially production.
- Approve and arrange for maintenance work, purchasing of equipment, etc., to keep production areas at optimal levels.
- Organize relevant training sessions for team members.
- Maintain company-wide calendar.
- Additional tasks as assigned.
Qualifications:
- Previous experience in a managerial position with strong leadership qualities and excellent communication skills
- Mastery of Excel, Google Sheets, and ease of working with various brand-specific portals
- Very organized, timely, thoughtful
- Comfortable comparing and negotiating the best prices from various vendors
- Works well with numbers, scheduling
- Ability to problem solve and understand priorities
Schedule:
Tuesday, Wednesday, Thursday 9:30-5:30.
Roughly 24-30 hours a week.
