Reference #: 4543430
THE POSITION
The Allegheny County is currently on the lookout for a qualified candidate to fill the role of Administrative Officer 1. We are in search of an individual who is not only robust and self-motivated but also excels in organizational skills and is a standout leader in providing top-notch customer service representation. This position will be a part of a dynamic team of Administrative Officers within the Allegheny County Department of Human Services, specifically in the Office of Administration, Bureau of Contracts and Compliance.
DESCRIPTION OF WORK
The Administrative Officer 1, Department of Human Services (DHS), Office of Administration (OA), Bureau of Contracts and Compliance (BCC), under the general supervision of the Manager, Contracts, performs administrative contract and grant management functions by coordinating the development, preparation, assembly, distribution, receipt, processing, status and control of contracts and grant agreements funded by a wide variety of public and private revenue sources, including but not limited to the federal government, state government and private foundations, including contracts and grants for treatment services, which are program funded, fee-for-service, private licensed facilities (PLF's), consultants, and ambulance services in excess of seven hundred (700) contracts and grant agreements and four hundred (400) modifications processed annually.Duties and Responsibilities:Grants and Contracts:
Reviews and interprets boilerplate contracts, State/Federal grants and pertinent laws and regulations which impact upon the Department. Refers all proposed changes to the Contracts Manager for advice, interpretation and direction.
Gathers information from DHS staff to be incorporated into the basic master contract and/or contracts specifications manuals for the ensuing fiscal year. (DHS contracts are standardized boilerplate subject to changes and modifications as approved by the County Manager, County Solicitor, and the Department of Human Services, Executive Director.)
Prepares Request for Executive Action using the Master Provider Enterprise Repository (MPER) and Action Tracker for DHS Deputy, Director and County Manager's approval for revenue and expenditures that affects contracts and grants for the Department of Human Services.Contract Amendments:
Prepares request for Executive Action for contract amendment using the Master Provider Enterprise Repository (MPER) and Action Tracker for DHS Deputy, Executive Director and County Manager's approval for expenditures that effect contracts for the Department of Human Services.
Prepares and processes all amendments, including changes in amount (positive or negative), changes in service or change in time.Compliance:
Maintains evidence of required contract documentation in electronic storage (shared network directory or OnBase).
Participates in compliance reviews of DHS by County Controller, Commonwealth department or bureau or other reviewing body.
Assists in preparation and implementation of compliance corrective action plan, when necessary.Work Schedule and Additional Information:
Full-time employment
Work hours are 8:30 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
Salary:In some cases, the starting salary may be non-negotiable.
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITYQUALIFICATIONS:
Minimum Experience and Training Requirements:Two years of experience in varied office management or staff work; and a bachelor's degree; or any equivalent combination of experience and training.Other Requirements:
You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
Hiring preference for this vacancy may be given to candidates who live within Allegh ny County. If no eligible candidates who live within Allegheny County apply for this position, candidates who reside in other counties may be considered.
You must be able to perform essential job functions.How to Apply:
Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
Failure to comply with the above application requirements may eliminate you from consideration for this position.Veterans:
Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov.Telecommunications Relay Service (TRS):
711 (hearing and speech disabilities or other individuals).If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.EXAMINATION INFORMATIONCompleting the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
Your score is valid for this specific posting only.
You must provide complete and accurate information or:
your score may be lower than deserved.
you may be disqualified.
You may only apply/test once for this posting.
Your results will be provided via email.The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
