District Manager Secretary (Clerical Assistant 2) Region 3Print (https://www.governmentjobs.com/careers/pabureau/jobs/newprint/4370873) ApplyDistrict Manager Secretary (Clerical Assistant 2) Region 3Salary$34,621.00 - $50,915.00 AnnuallyLocation Allegheny County, PAJob TypeCivil Service Permanent Full-TimeJob NumberCS-2024-75667-00102DepartmentLiquor Control BoardDivisionLC Mgr Dist 2 Reg 3Opening Date02/07/2024Closing Date2/20/2024 11:59 PM EasternJob Code00102Position Number00060910UnionAFSCMEBargaining UnitA1Pay GroupST03Bureau / Division Code00269620Bureau / DivisionRetail Operations, District 3-2Worksite AddressPurity PlazaWorksite Address158 Purity Road, Suite ACityPittsburgh, PennsylvaniaZip Code15235Contact NameDebra AungstContact Phone717.307.2015Contact Emaildeaungst@pa.gov
Description
Benefits
Questions
THE POSITIONAre you a motivated individual with exceptional work ethic? The Pennsylvania Liquor Control Board (PLCB) has an exciting opportunity for a Clerical Assistant 2 in region 3 of Retail Operations. This position gives you the opportunity to prioritize, organize, and complete administrative duties that enables the District Manager to perform field responsibilities. You will also work with the District Manager to keep the district running smoothly and fulfill requests from Regional and Central Offices. Bring your ambition and skills to our team and unleash your potential! DESCRIPTION OF WORKAs a Clerical Assistant 2 in the region 3 office, you will serve as the assistant to the District Manager, maintaining an appointment calendar, that will involve scheduling appointments and interviews. You will also have the opportunity to provide clerical support to multiple districts and counties within region 3. You will be responsible for prioritizing all electronic position action requests (EPARs) and ensuring they are accurate and completed in a timely manner. You will also be responsible for distributing performance evaluation reminders to all store personnel in the district, ensuring forms are completed and processed accurately. Exceptional communication skills are essential as you will be handling all correspondence from Central Office, Regional Office, store personnel, legislators, union representatives, and vendors.If you prioritize confidentiality, are highly organized, and possess the ability to take direction and assist remotely from a physical location, this is the perfect opportunity for you. Interested in learning more? Additional details regarding this position can be found in the position description. (https://careers.employment.pa.gov/pd/PDNEOGOV.asp?p=00060910) Work Schedule and Additional Information:
Full-time employment
Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
Salary: In some cases, the starting salary may be non-negotiable.
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITYQUALIFICATIONS Minimum Experience and Training Requirements:
Six months as a Clerical Assistant 1 (commonwealth title);or
Graduation from high school;or
An equivalent combination of experience and training.
Other Requirements:
You must meet the PA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . For more information on ways to meet PA residency requirements, follow the link (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) and click on Residency.
You must be able to perform essential job functions.
Legal Requirements:
You must pass a background investigation. An applicant with a felony conviction within the last ten years of their prospective date of employment is not permitted to work for the PLCB, per section 210(c) of the Pennsylvania Liquor Code. Other criminal convictions will be reviewed on a case-by-case basis.
How to Apply:
Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:
Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at ra-cs-vetpreference@pa.gov .
Telecommunications Relay Service (TRS):
711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
EXAMINATION INFORMATION
Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
Your score is valid for this specific posting only.
You must provide complete and accurate information or:
your score may be lower than deserved.
you may be disqualified.
You may only apply/testoncefor this posting.
Your results will be provided via email.
Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) !Health & WellnessWe offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.Compensation & Financial PlanningWe invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options. Work/Life BalanceWe know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, six weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities. Values and CultureWe believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.Employee PerksSometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box.Eligibility rules apply.01 You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents willnotbe reviewed for the purposes of determining your eligibility for the position or to determine your score.All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.If you have general questions regarding the application and hiring process, please refer to ourFAQ page (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) .
Yes
02
WORK BEHAVIOR 1
Sorts, files, and retrieves documents.Levels of PerformanceSelect the "Level of Performance" which best describes your claim.
I have experience sorting, filing, and retrieving documents. I sorted documents and filed them using a specific system to keep them organized. I retrieved documents/files as needed.
I have experience sorting documents and filing them using a specific system to keep them organized; OR I have experience retrieving documents/files.
I have NO experience related to this work behavior.
03
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.
The name(s) of the employer(s) where you gained this experience
The type(s) of filing systems utilized (alphabetic, numeric, geographic, subject, chronological, color coding, etc.)
The actual duties you performed
Your level of responsibility
04
WORK BEHAVIOR 2
Enters information into the computer.Levels of PerformanceSelect the "Level of Performance" which best describes your claim.
I have experience entering information into a computer, verifying the accuracy of the information, and formatting it according to established standards.
I have experience entering information into a computer and formatting it according to established standards. I was NOT responsible for verifying the accuracy of the information.
I have experience entering information into a computer using previously formatted documents or templates.
I have NO experience related to this work behavior.
05
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.
The name(s) of the employer(s) where you gained this experience
The type(s) of data you entered into the computer
The actual duties you performed
Your level of responsibility
06
WORK BEHAVIOR 3
Answers phone calls and provides assistance or information regarding inquiries. Forwards complicated inquiries to other staff for follow-up.Levels of PerformanceSelect the "Level of Performance" which best describes your claim.
I have experience answering phone calls external contacts, providing assistance or information on inquiries, and forwarding complicated inquires to other staff for follow-up.
I have experience answering phone calls from other internal staff members or occasionally from external contacts; however, answering phone calls from external contacts was not a routine function of my job.
I have NO experience related to this work behavior.
07
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.
The name(s) of the employer(s) where you gained this experience
How often you answered calls and from whom
The actual duties you performed
Your level of responsibility
08
WORK BEHAVIOR 4
Operates office equipment.InstructionsFrom the list below, please select all of the office equipment you have experience in operating.
Computer
Printer
Copy Machine
Fax Machine
Scanner
None of the above
09
In the text box below, please list the name(s) of the employer(s) where you gained the experience you claim with office equipment. If you indicated you have no work experience operating any of the equipment, type N/A in the box below.
Required Question
AgencyCommonwealth of PennsylvaniaAddress613 North StreetHarrisburg, Pennsylvania, 17120Websitehttp://www.employment.pa.gov
