TASKS, DUTIES AND RESPONSIBILITIESRESPONSIBLE FOR ACCOUNTING AND FINANCIAL CONTROLTo oversee the Accounts Receivable Clerk and any and all related duties to the positionDebtors Book Age Analysis within set parametersManaging the current Credit Policy according to the set parametersTo oversee the Accounts Payable Clerk and any and all related duties to the positionCreditors Age Analysis within set parametersManaging the disbursement cycleOverseeing the cashbook reconciliationsTo oversee the Income Auditor and any and all related duties to the positionTo oversee and reconcile cash and credit card bankingTo oversee and reconcile Forex bankingTo oversee the reconciliation and resolution of outstanding PM accountsTo oversee the processing, payment and reconciliation of commission claimsTo oversee the procurement cycle according to the set parametersTo oversee the stores and internal inventory control cycle post deliveryTo oversee monthly VAT returns and ensure Accounts Payable has processed it correctly on SARSTo oversee monthly PAYE returns and ensure Accounts Payable has processed it correctly on SARSTo control and reconcile the Asset registerTo process journal entries, both standard and ad hoc as and when neededTo prepare any and all input up to Income Statement levelEnsure balance sheet is completed on a monthly basis by the 15th of the monthSend out departmental GL’s by month end closing.To prepare and publish a variety of Management Account reports to internal departmentsTake responsibility in driving process, system and control improvement initiativesTeam Management, Performance reviews - Providing feedback, appraisals CASH BOOK:Import the bank into the Cash Book Ledger in Accpac on a weekly basis. Transactions must be reconciled in the Cash Book on a weekly basis.To raise transactions for amounts on the Cash Book that doesn’t pull through from Accounts Receivable or Accounts Payable. E.g. SARS PAYMENTS, PAYROLL.Daily bank statement must be scrutinized for receipts and payments that are not a normal cash receipt or accounts payable. E.g. bank charges or deposit rejections, etc. STAFFING Ensure that staff are adhering and maintaining all relevant Standard Operating Procedures and ICQ Requirements.Training staff reporting to this position.Complete staffing duties should staff not be available or on leave.Maintaining leave and time sheets for staff reporting to this position. AUDITSEnsure that all ICQ requirements are completed by team and all SOP’s are updatedTake control of all BBBEE audits and complete requires tasks needed for the auditsTake control and manage of all external auditors’ requirements and ensure team has completed tasks GENERAL CONTROLAssist Financial Controller with maintaining all Policies and Procedures in line with RHG Internal Control assessments.Accept flexible work schedules necessary for uninterrupted service to hotel guests and stakeholders.To follow up and execute any other Ad Hoc tasks given by the General Manager and Financial Controller.Utilizes leadership skills and motivation to maximize employee productivity and satisfactionMonitors hotel’s overall service and team work daily, and makes recommendations for improvement to Financial Controller  ADHOC:From time to time the Financial Controller will require reports to be compiled for the purpose of review & investigation in order to mitigate any potential risks for the business or personnelLAWS, REGULATIONS AND POLICIESFollows all applicable laws, especially in accounting policies, procedures and guidelinesConducts all work according to guidelines Hotelkit/SharepointEMPLOYEE RELATIONSFosters and develops effective employee relations throughout the department and the hotelEstablishes and maintains effective internal communications with team members as well as other departments.RESPONSIBLE BUSINESSShows involvement and is interested in environmental and or social & ethical issues by participating in responsible business activitiesPromotes the Responsible Business program to guests at all timesIs actively involved in finding ways of reducing waste and minimizing energy usage HEALTH AND SAFETYEnsures that all potential and real hazards are reported and reduced immediatelyFully understands the hotel’s fire, emergency, and bomb proceduresStimulates and encourages a general awareness of health and safety in tasks and activities carried out within the departmentEnsures the safety of the people and property within the premises by applying hotel regulations, adhering to existing laws and regulationsAnticipates possible and probable hazards and conditions and either corrects them or take action to prevent them from happeningEnsures that the highest standards of personal hygiene, dress, uniform, appearance, body language and conduct of hotel employees is maintained at all times.MISCELLANEOUSAttends meetings and training required by the General ManagerAssists colleagues to perform similar or related jobs when necessaryEnsures guest satisfaction by attending to their requests and inquires courteously and efficientlyAccepts flexible work schedule necessary for uninterrupted service to hotel guests and the hotel’s stakeholdersMaintains own working area, materials and company property clean, tidy and in good shape; reports defective materials and equipment to immediate manager.Continuously seeks to endeavour and improve the department’s efficient operation, and own knowledge of the job functionIs well updated on, and possesses solid knowledge of the following:- Hotel fire, bomb and emergency procedures- Hotel health and safety policies and procedures- Hotel facilities and nearby sights of interest and importance (i.e hospitals, stations, tourist sights)- Hotel standards of operation and departmental procedures- Accepted methods of payment by the hotel- Short and long-term hotel as well as corporate marketing and promotional programs- Corporate clients and clients generating high business volumeFollows any reasonable instruction given by the General Manager or an Executive Team member
