Responsibilities are anticipated to include the following items:
1. Outward facing image upon office entry. Will sit at reception desk and greet visitors. Requires a professional appearance and excellent communication skills, both written and verbal.
2. Answer office phones and route calls to recipients and/or take and distribute messages.
3. General/as needed support of Nashville office and NASH Leadership Team.
4. Interface with landlord and / or maintenance company for office related maintenance needs / issues.
5. Manage daily shipping and receiving (mail and packages) incoming and outgoing from office. Includes US Mail as well as FedEx and UPS.
6. Manage Conference Room and Huddle Rooms for Office including meeting reservations and meeting setup and take-down as may be required.
7. Inventory and maintenance of office supplies including procurement of competitive pricing from multiple vendors, ordering, receiving and distribution of supplies.
8. Management of office related vendors and / or contracts (office supplies, drinking water, copier, coffee, first aid, electric, internet, janitorial etc.)
9. Typing as necessary (letters, meeting minutes, notes etc.) Note that most of this work is performed by our project teams, however, there are times when assistance is needed.
10. Must have a solid working knowledge of Microsoft Office software including but not limited to Microsoft Word, Excel, PowerPoint, Outlook, SharePoint, and Teams.
11. Assist with management of subcontractor insurance certificates to assist accounting including receipt, processing, and submission of insurance certificates via electronic process.
12. Assist with management of miscellaneous vendor invoices to assist accounting including receipt, processing, and submission of miscellaneous invoices via electronic process.
13. Assembly of Monthly Expense Reports and Credit Card Expense Reports for NASH Leadership Team.
