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Position Information Posting Title Contract Management Specialist IV Job Requisition Number AE503462 Position Number 100208 Job Type Full-Time Division Name Finance Minimum Qualifications
Graduation with a Bachelor’s degree from an accredited college or university plus four (4) years of experience in a related field.
A Master’s Degree may substitute for required experience up to a maximum of two (2) years
Licenses or Certifications:
None.
Notes to Applicants
Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click HERE (http://www.austintexas.gov/department/active-employee-benefits) for more information.Employment Application:
The City of Austin employment application is an official document; incomplete applications will not be considered.
The Employment Record should be complete with job titles, employment dates, job duties, functions, and responsibilities for each position held. Starting salary will be based on overall relevant experience from your application.
Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications.
Résumés will not be accepted and statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable.
Please note that Austin Energy may close the job posting at any time after 7 days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed.
If you are selected as a top candidate:
Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution.
If you are identified as a top candidate and are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date.
This position requires a criminal background investigation.
Assessments:Your skill level in some of the competency areas for this job may be assessed through skills testing.Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, (https://www.austintexas.gov/sites/default/files/files/Employment/newhiredriversafetystandards.pdf) you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.Pay Range $30.29 – $37.86Hours Monday – Friday (8:00 a.m. – 5:00 p.m.)Flexible schedule options available, may change due to departmental needs.Job Close Date 12/27/2023 Type of Posting External Department Austin Energy Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 4815 Mueller Blvd, Austin Texas 78723 Preferred Qualifications
Current or former federal, state, or local government employee.
Experience developing statements of work for services contracts.
Experience monitoring contracts for compliance.
Experience researching information in financial systems.
Intermediate proficiency using Microsoft Excel for analyzing and presenting financial data.
Intermediate proficiency with Microsoft Word.
Organizational skills with ability to prioritize tasks in an environment with frequent interruptions and changes in priorities.
Strong written and oral communication skills.
Ability to travel to more than one work location.
Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Develops and drafts new contracts by analyzing market and economic conditions and applying current trends to contract development; preparing scopes of work and/or specifications; negotiating with vendors/contractors; writing terms and conditions; and developing effective performance measures; investigates alternative purchasing methods and recommends procedures for implementation. Limited signature authority as delegated by the Purchasing Office and relevant administrative bulletins.
Manages and administers existing contracts by determining compliance through performance monitoring; negotiating and writing amendments and revisions to scopes of work and/or specifications.
Resolves non-compliance issues by investigating and resolving contract-related discrepancies, complaints, and disputes between all involved parties; canceling and/or terminating contracts and negotiating settlement agreements; and resolving appeals and claims.
Provides consulting expertise to internal and external customers by developing and providing formal contract management training, interpreting contractual provisions, and providing advice on all facets of contract development, administration and management.
Provides contract information in response to inquiries from City Council, City Management, Boards and Commissions, vendors, and other stakeholders.
Prepares and presents reports by compiling, reviewing, and analyzing data and providing written and/or oral reports to management.
Responsibilities- Supervision and/or Leadership Exercised:
May provide leadership, work assignments, evaluation, training and guidance to others.
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Knowledge of contract law, contracting practices, regulations, policies and techniques.
Knowledge of contracts, including contract development, contract language, terms, conditions, etc.
Knowledge of applicable Federal, State and Local laws
Knowledge of community resources and structures.
Knowledge of city practice, policy and procedures.
Skill in oral and written communication.
Skill in using computers and related software applications
Skill in data analysis and problem solving.
Skill in planning and organizing
Skill in negotiation.
Ability to interpret policies, procedures and regulations.
Ability to impartially summarize and evaluate factors related to contracts
Ability to write specific terms of conditions for contracts
Ability to enforce contractual obligations
Ability to resolve complex, contractual issues
Ability to establish and maintain good working relationships with other City employees and the public
Ability to train others
Criminal Background Investigation This position has been approved for a Criminal Background Investigation.
EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.Supplemental Questions Required fields are indicated with an asterisk ().
This position requires graduation from an accredited four-year college or university plus four (4) years of experience in a related field. A Master’s Degree may substitute for required experience up to a maximum of two (2) years. Do you meet these minimum qualifications?
Yes
No
Please describe how you meet these minimum qualifications. Please detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable).
(Open Ended Question)
Are you a current or former Federal, State, or Local Government employee?
Yes
No
Please describe your experience and expertise monitoring Contracts for compliance, including the number of years of experience.
(Open Ended Question)
Please describe your professional experience with oral and written communication. Include detail regarding specific correspondence, training, and/or presentations you have prepared/presented.
(Open Ended Question)
Please describe your level of knowledge and relevant experience with the City of Austin financial systems, specifically, eCOMBS, eCAPRIS, and AIMS. If you have no experience in those systems, please describe other financial systems you have used.
(Open Ended Question)
Please describe your experience with developing statements of work for services contracts.
(Open Ended Question)
Please describe your organizational skills and your ability to handle multiple tasks and prioritize.
(Open Ended Question)
Which of the following best describes your proficiency with Microsoft Word?
Basic: create/edit simple documents
Intermediate: create/edit a variety of documents; reformat document features such as color, font style & size of text; add simple headers & footers
Advanced: create/edit complex documents; integrate features such as tables, charts, hyperlinks, bookmarks, graphics; data/mail merge; add header & footers; create document and form templates
Limited or no MS Word experience, but proficiency with another word processing application such as WordPerfect or Apple Pages
Limited or no MS Word experience, but proficiency with another word processing application such as WordPerfect or Apple Pages
Are you proficient with Microsoft Excel?
Yes
No
Do you have the ability to travel to multiple sites as part of the regular job duties?
Yes
No
Due to the responsibilities, this position requires a financial Criminal Background Investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Financial CBI to be hired.
I acknowledge and understand this position requires a Financial Criminal Background Investigation.
Optional & Required Documents
Required Documents
Optional Documents
Contact City of Austin Employment Services
Office: 512-974-3210
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