Description As an Executive Assistant, you will play a crucial role in supporting senior executives and ensuring the smooth operation of the executive office. Your responsibilities will include managing schedules, coordinating meetings and travel arrangements, preparing reports and presentations, and handling confidential information with discretion. You will serve as a primary point of contact for internal and external stakeholders, effectively communicating on behalf of the executives. Strong organizational skills, attention to detail, and the ability to prioritize tasks in a fast-paced environment are essential. Your proactive approach and problem-solving abilities will contribute to the efficiency and success of the executive team.Requirements Duties/Responsibilities:
Prepare and edit correspondence, reports, presentations, and other documents.
Assist in the preparation, review, and management of contracts.
Maintain a database of contracts and monitor key dates and deliverables.
Act as a liaison between executives and other departments, clients, and stakeholders.
Facilitate effective communication and collaboration within the team and across the organization.
Handle incoming and outgoing communications, including emails, phone calls, and written correspondence.
Ensure timely and accurate dissemination of information.
Assist with special projects and initiatives, providing support and tracking progress.
Ensure a well-organized and efficient office environment.
Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.
All employees are responsible for protecting the credentials provided to you to access Company (and customer, where applicable) networks, systems, and data.
Required Skills/Abilities
Excellent verbal and written communication skills.
Exceptional organizational and time - management skills
Ability to handle confidential information with the utmost discretion.
Proficient in Microsoft Office Suite or related software.
Excellent interpersonal skills and the ability to work effectively with diverse teams.
Ability to work independently.
Education
Bachelor’s degree in business administration, communications, or a related field preferred
Minimum of 3 – 5 years of experience as an executive assistant or in a similar role.
Experience in healthcare, medical or related industry
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
