Description We are offering a short-term contract employment opportunity for a Facilities Coordinator role based in Austin, Texas. The selected candidate will play a crucial role in managing our facilities and ensuring a smooth operational flow. This role involves a range of tasks including front desk management, vendor management, and office administration.Responsibilities: Welcome clients, guests, and visiting employees, ensuring a positive first impression Effectively manage security access cards and keys for personnel Coordinate with IT for equipment setup and seating arrangements for new hires Track and manage all visitors, including vendors, guests, and visiting employees Handle incoming and outgoing courier packages and other mail as required Ensure the office environment, including equipment and facilities, is clean and functional Maintain and update company seating charts accurately Manage and order office and pantry supplies within the assigned budget Oversee day porters to maintain common area amenities such as pantry, conference rooms, bathrooms, and mailroom Coordinate with the compliance team to address any office compliance-related issues Ensure employees are promptly notified of any building communications Manage all Facilities related vendor lists, purchase order requests, and invoices. Requirements Demonstrated proficiency in CRM (Customer Relationship Management) software. Experience in answering inbound calls and providing excellent customer service. Understanding and experience in managing budget processes. Ability to handle calendar management for various team members or departments. Excellent communication skills, both written and verbal. Previous experience in a Facilities Coordinator role or similar. Knowledge and experience in facilities management and planning. Ability to handle multiple tasks, prioritize them and meet deadlines. Knowledge of safety regulations and procedures related to facilities management. Ability to liaise with external contractors and suppliers. Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook. Ability to work independently and as part of a team. Strong problem-solving and decision-making skills. High level of attention to detail and accuracy. Flexible approach to work and ability to adapt to changes in tasks or work environment. Proven track record of reliability and punctuality. Willingness to take on additional responsibilities as needed. High standard of personal presentation and professionalism at all times. Commitment to continuous learning and professional development in the field of facilities management. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
