SUMMARY
The Fleet Operations Clerk performs a variety of administrative and clerical support duties for the Fleet Operations
team. Tracks and enters information into a database, runs reports and other general clerical duties such as
answering and directing incoming calls, filing, faxing and copying.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Run detailed weekly reports of all fleet activities;
Track vehicle/equipment mileage and operating hours;
Reconcile fleet records against vendor invoices to ensure accurate billing;
Perform a variety of clerical duties to support leases, buyouts and registration changes;
Data entry, maintains computerized information systems for inventory control, accounting, and fleet record
keeping as required for fleet management operations;
Assist with vehicle insurance and registrations;
Prepares transfers and codes fuel invoices;
Support the Fleet Operations team with transfer of equipment, insurance and registration, fleet safety, and
vehicle accident documentation, etc.;
Issue PO’s up to approved signing limit;
Write and issue PO’s as directed by management over approved signing limit;
Advise fleet management of record maintenance concerns, recommends process improvement changes;
Performs other related duties as required or assigned.
JOB REQUIREMENTS
Must be proficient with Microsoft Office software, emphasis on Excel proficiency;
Ability to quickly pick up on new software programs in a changing environment;
Strong communication skills (verbal and written);
Strong attention to detail and solid data entry capabilities;
Ability to multi-task and prioritize;
Must be able to work with limited supervision;
Strong problem solving and analytical skills;
Positive work attitude, team player and exhibits a professional manner.
Monday through Friday 8am to 5pm with 1 hour lunch
Will need to train in San Antonio for a week, hotel provided.
