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What You'll Be DoingJob Scope: Generally responsible for assisting Resource Leaders and Project Managers with all aspects of project administration duties. This work will be performed under general supervision.Primary responsibilities will include but are not limited to:
Managing the application, renewal and tracking of Professional Engineer licensing.
Application, renewal and tracking of Company Certificates of Authorization.
Preparation of proposals.
Assisting in the marketing function including ordering and inventory of promotional items, developing promotional materials, and client gifts.
Completing clerical and administrative tasks and errands as requested by project managers, resource leaders and management.
Providing back-up support for front desk reception, incoming phone calls and mail collection and distribution.
Registering Company teammates for conferences and exhibits and assuring that displays, promotional items, and marketing materials are delivered and set up as needed.
Scheduling participants for company sponsored events and assuring that all arrangements are made.
Obtaining quotes and/or scheduling travel, conference calls and video conferences.
Assisting in Deltek Vision Resource Planning and producing reports.
Assisting in meeting scheduling and ensuring proper arrangements are made.
Preparation and distribution of Resource Leader/Project Manager meeting notes as needed.
Assisting in coordinating company events including holiday gatherings, community involvement, and retreats.
Execution of special projects.
Providing scanning, copying, faxing, and filing services for Resource Leaders and Project Managers.
Management of after-hours use of the Mobile Office Roof and Royal Conference Room.
Ideal BackgroundEducation: High School Diploma or equivalent is required. Advanced coursework highly preferred.Certification: No certification is required for this position.Experience: This position requires 10+ years of relevant experience in project administration services in a professional environment.
Knowledge and application of company standards.
Knowledge of office administration procedures.
Proficiency in Microsoft Office and other software as needed.
Extreme attention to detail.
Excellent prooing and grammar.
Ability to communicate effectively, both verbal and written.
Ability to maintain confidentiality in all areas.
Ability to work in a fast paced environment with extreme multi-tasking.
Flexible schedule.
Ability to prioritize effectively.
Ability to develop reports.
Ability to maintain effective working relationships with teammates, clients, and vendors.
Ability to listen and ascertain the needs of teammates and clients.
Ability to find and communicate accurate information concerning Hargrove services and capabilities.
Physical Requirements:
Ability to sit, stand, or walk for long periods of time.
Who We AreHargrove Engineers & Constructors supplies unparalleledservicesin engineering, procurement, construction management, and technical servicesin the industrial, commercial, and government sectors. With over 2,000 Teammates across theUS,webuild long-term support relationships intheenergy generation, manufacturing, research and development, and process-heavyindustryin on-site support arrangements, in plant-level small projects and consulting roles, and in larger capital projects.Hargrove’s key operating principle is to provide the Right People, in the Right Place, at the Right Time. We believe that relationships and partnering togetherprovidethe best results and long-term benefits for our clients.Work-life balance and flexibility is a key focus area for Hargrove. We’re happy to discussflexible working hours, patterns, and locations to suit you and the business.Hargrove CultureWe work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.Equal Opportunity Employment Statement:Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.Hargrove is a drug-free workplace.The selected candidate must be authorized to work in the United States.ID 2024-9728Category AdministrativeType RegularLocation : City BeaumontLocation : State/Province TX
