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Job TitleProposal Administrator IAgencyTexas A&M Engineering Extension ServiceDepartmentLaw Enforcement And Security TrainingProposed Minimum Salary$3,750.00 monthlyJob LocationCollege Station, TexasJob TypeStaffJob DescriptionThe Proposal Administrator I, under general supervision, prepares and ensures that proposal packages are complete before being forwarded to sponsors. This position is responsible for creating Memorandum of Agreement’s (MOAs), contract and MOA amendments, non-disclosure agreements, addendums to customer contracts and vendor contracts and customer quotes. This position will also track all division agreements, proposals, and quotes through the development and approval cycle. Furthermore, the Proposal Administrator I will work closely with the ILEPSE business office to coordinate pre-award and post-award activities to include contract deliverable tracking and agreement expiration dates. Required Qualifications:
Bachelor's degree from an accredited college or university or an equivalent combination of education and experience.
No years of experience required (Two years of experience with an Associate’s degree or four years of experience with a high school diploma or GED).
Other Requirements: N/APreferred Qualifications:
Bachelor's degree from an accredited college or university or an equivalent combination of education and experience.
Two years of experience in proposal writing or contracts and grants administration.
Physical Requirements: N/AKnowledge Skills and Abilities:
Knowledge of word processing, spreadsheet, and database applications.
Ability to multitask and work cooperatively with others.
Interpersonal and organizational skills.
Equipment: Standard office equipment: computer, telephone, multi-functional printer.Notifications:
This position is security-sensitive.
Essential Duties, Tasks, and Percentages:Proposal Development - 30% Effort
Provides support to ILEPSE staff (training managers, instructors and/or division director) in the preparation and submission of proposals, which includes determining sponsor requirements and preparation of budgets/forms, according to appropriate guidelines. Prepares supplementary proposal documents with moderate supervision and ensures proposals are complete before being forwarded to the sponsor.
Prepares proposal revisions and responds to requests related to proposal submissions.
Communicates guidelines and proposal requirements to ILEPSE staff.
Coordinates with ILEPSE staff and customers to resolve proposal issues. Provides information as requested.
Reviews proposals for compliance issues.
Acquires basic knowledge on relevant matters regarding proposal preparation.
Reviews program announcements, and with moderate direction, determines pertinent proposal requirements.
Enters proposal information into required submission and financial systems.
Agreement and Quote Development - 20% Effort
At the request of ILEPSE staff, creates Memorandum of Agreement’s (MOAs), contract and MOA amendments, non-disclosure agreements, addendums to customer contracts and vendor contracts and customer quotes.
Proposal and Agreement Tracking - 20% Effort
Tracks all division agreements, proposals and quotes through the development and approval cycle.
Works closely with the ILEPSE business office to coordinate pre-award and post-award activities to include contract deliverable tracking and agreement expiration dates.
TEEX Headquarters Departments support -30% Effort
Works on special projects for the TEEX Headquarters Strategic and Education Services department.
Provides support to TEEX Headquarters staff in the preparation and submission of proposals. Other duties may be assigned.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.The Texas A&M Engineering Extension Service (TEEX) is an internationally recognized leader in the delivery of emergency response, homeland security, workforce training and exercises, technical assistance, and economic development. Last year, TEEX served more than 173,000 people from every U.S. state and territory and 81 countries worldwide.TEEX operates a comprehensive emergency preparedness campus, which includes some of the world’s top training facilities in the Brayton Fire Training Field, Disaster City® and the Emergency Operations Training Center, as well as state-of-the-art facilities for public utilities, law enforcement, and unexploded ordnance training. As part of the National Domestic Preparedness Consortium and home to the National Emergency Response and Rescue Training Center, TEEX has been a leader in homeland security training since 1998. The agency also sponsors the state’s elite urban search and rescue team, Texas Task Force 1, standing ready to respond at a moment’s notice in times of disaster. Texas A&M Engineering Extension Service is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.If you need assistance in applying for this job, please contact (979) 458-6801.Useful Links:
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Bryan/College Station Area
TEEX Home Page
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