This position serves as a critical member of the Legal and Risk Management Department and is responsible for supporting a broad range of legal, corporate governance, compliance, risk management, and operational initiatives. The role requires exceptional attention to detail, strong written and verbal communication skills, sound judgment, professionalism, and the ability to manage multiple matters simultaneously while consistently meeting deadlines and producing accurate, high-quality work product.In addition to maintaining corporate entity compliance and governance records, this position will provide substantive support on contracts, litigation, employment matters, insurance and risk management issues, corporate transactions, and special projects. Given the evolving needs of the business, responsibilities will vary and may change frequently, requiring flexibility, adaptability, and a willingness to assume new responsibilities as needed.This is a highly visible and dynamic role that requires a proactive, service oriented professional capable of interacting effectively with executives, business leaders, outside counsel, government agencies, and other stakeholders. The ideal candidate is detail oriented, dependable, resourceful, and committed to delivering high-quality work product while maintaining the highest standards of professionalism, accuracy, and client service.Entity ComplianceOversee and manage the preparation, filing, and maintenance of entity records.Ensure compliance with applicable laws, regulations, and internal policies for affiliated entities.Track and manage entity renewals, registrations, and required filings (e.g., annual reports, business licenses).Maintain the entity database and compliance calendar to ensure timely submissions and updates.Obtain EINs for newly formed entities.Ensure all legal and regulatory requirements are met, including tax filings, annual reports, and compliance with relevant state and federal laws.Manage entity registrations and verify data in the entity management system (e.g., HCue) and oversee annual registrations or dissolutions.Prepare and maintain powers of attorney and assist in obtaining signatures of same.Legal Department SupportAssist with drafting, reviewing, and organizing contracts, legal correspondence, and other documents.Conduct legal research and summarize findings for attorneys.Manage document retention and organization in accordance with company policies.Update the company’s Form Bank as requested by Legal and Risk Management Department personnel.Review and submit outside counsel legal bills for the Legal and Risk Management Department.Schedule and manage department meetings and functions.Cross-Functional CollaborationCollaborate with finance, operations, and other departments to gather and verify compliance and reporting information.Provide support during audits, due diligence, or other events.Serve as a liaison between corporate accounting/tax and legal.Develop and oversee systems for real estate broker license management and tracking.Monitor and respond to legal inquiries via the legal ticketing system.Process ImprovementDevelop and maintain compliance checklists, templates, and standard operating procedures for legal processes.Identify opportunities to streamline workflows and enhance efficiency in entity compliance and other legal operations.Administer the contract management library and support its strategic development.Maintain and organize documents within databases and build entity organizational charts and dashboards.Manage SharePoint sites for legal document storage and retrieval.External EngagementEngage with real estate commissions, state comptrollers, local taxing authorities, and secretaries of state.Ensure compliance with legal and regulatory requirements, including real estate licensing regulations.Research and analyze state and federal laws and real estate regulations.Manage communications between management and internal/external stakeholders
