The Contract Administrator will provide administrative support with an emphasis on the legal contracting process and compliance, including owner contracts, subcontracts and contract purchase orders. Working independently, with minimal supervision, the Contract Administrator helps to ensure general contractor and subcontractor compliance with accurate documentation and follow-through.
Responsibilities:-
Assists with owner and subcontractor contracts (reviews or drafts clarifications or conditions, makes modifications, incorporates owner comments and sends out for final review).
Drafts initial owner and subcontractor contracts consistent with Dawson’s standard contract templates and addendums.
Coordinates review on non-standard contracts (owner, subcontractor, purchase and service agreements, equipment rental contracts) with Dawson’s contract attorney.
Manages version updates and control of owner and subcontractor contracts based on revisions provided to or by both internal and external parties.
Coordinates contract review meetings with internal stakeholders (EM, Divisional VP, Risk Controller, CFO) and external stakeholders (owners, subcontractor, etc.).
Manages contract execution process (mails final executed copy, scans and files).
Sets-up projects and contracts in the accounting system; and communicates as appropriate.
Tracks owner & subcontractor contracts, monitors for modifications, ensures return and compliance.
Ensures owner and subcontractor compliance, per project requirements.
Sets-up projects and subcontracts in the payment system.
Insurance & Bonding
Ensures owner and subcontractor contract compliance with bonds, builder’s risk and insurance certificates and any other contractual requirements.
Processes closeout bond, consent of surety.
Claims notification (owner, subcontractor, insurance, vendors, etc.) management and tracking.
Administrative tasks include but are not limited to business licensing, partnering with legal on various contract related matters, ensuring corporate compliance, and RFP and Bid Support. Specifically:
Processes and files all company intents & affidavits.
Generates and tracks pre-lien notifications.
Documents, communicates and ensures labor requirement compliance.
Provides RFI administrative support.
Provides backup for project pursuit.
Provides Viewpoint support and instruction for operations team members.
Assists with Viewpoint modifications, reports, upgrades, etc.
Requirements:-
High School Diploma or GED equivalent required.
Three (3) to five (5) years’ prior Contract Administrator experience in the construction or related industries
Authorized to work in the U.S. without sponsorship now or in the future.
Experience supporting profit centers and M&A activities.
Skills, Knowledge and Abilities
Strong understanding of construction documents (particularly AIA contract documents), insurance and bonding.
Proficient with contract management systems (ViewPoint preferred) and software/programs (ViewPoint, GCPay are a plus) (preferred).
Proven ability to manage multiple tasks to conclusion, on time and without compromising quality. Track record of effectively working within a fast-paced, highly matrixed organization and cross functional teams and collaborating with others internally and externally.
Exercised independent judgment and discretion with limited coaching or oversight. Has demonstrated the ability to anticipate and solve problems of moderate complexity and scope e.g., evaluate, interpret, and present complex data.
Familiarity of with federal and state rules, regulations, and requirements applicable to construction projects (licensing, reporting, compliance, overall processes)
Strong organizational skills in managing complex tasks with autonomy.
Excellent time management and attention to detail. Required documents must be collected and submitted punctually and accurately.
Excellent verbal and written communication skills.
Must be proficient in MS Office suite (Excel, Word and Outlook), and maintain excellent computer skills.
Good decision making.
Work in ambiguity and high pressure; time sensitive projects and tasks.
Strong problem solving.
Working in collaboratively in a team environment.
Ability to maintain a good attendance record.
Demonstrated ability to develop and maintain collaborative working relationships.
Ability to simultaneously organize and manage to completion, on-time, and within budget, multiple high-priority projects.
Benefits:-
Comprehensive benefits including Medical, Dental, Vision, PTO ,401k plan, Paid Holidays, and additional voluntary benefits.
