Administrative Assistant - Bilingual - English/Spanish
Administrative assistant duties and responsibilities include providing administrative support to ensure the efficient operation of the office.
Familiar with a variety of the field's concepts, practices, and procedures.
Ability to effectively communicate via phone and email ensuring that all administrative assistant duties are completed accurately and delivered with high quality and in a timely manner.
Responsibilities-
Answer and direct phone calls
Organize and schedule meetings and appointments
Maintain contact lists
Produce and distribute correspondence memos, letters, faxes, and forms.
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Submit and reconcile expense reports
Provide information by answering questions and requests
Research and create presentations
Generate reports
Enter, retrieve, and use data from various customer work order systems (export and import from multiple systems).
Prepare trend reports, progress summaries, etc for customers (Excel and PowerPoint).
Handle multiple projects
Prepare and monitor invoices
Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
Organize Travel arrangements.
Book conference calls, rooms, taxis, couriers, hotels, etc.
Handle sensitive information in a confidential manner.
Take accurate minutes of meetings.
Reply to email, telephone, or face-to-face inquiries.
Develop and update administrative systems to make them more efficient.
Requirements -
-Proven admin or assistant experience
-Software skills : Strong command of Microsoft Excel (more advanced than just formulas). Word, Powerpoint, and Google Suite (Docs, Sheets, and Slides).
-Excellent time management skills and ability to multitask and prioritize work.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
Strong organizational and planning skills.
Proficient in MS Office.
High school diploma - or Equivalent.
Must be Bilingual. (English / Spanish)
