Federal Work Study Student, Occupational TherapyGalveston, Texas, United StatesNewTraining & EducationUTMB HealthRequisition # 2404790Minimum Qualifications:High School Diploma, UTMB Student enrolled at least half time.Job Description:The student directors are in charge of many aspects of running the clinic including: opening/closing duties, managing volunteers, financial management of funds, ordering equipment for patients, creating and updating the client schedules, calling referrals, acting as a liaison between the OT department and the St. Vincent’s front office as well as various other miscellaneous duties that are necessary throughout the clinic day.Job Duties:Opening Duties
Turn on the AC units and lights.
Bring computer and vitals cart downstairs (no longer needed).
Set-up computer with google drive, epic, schedule.
Print all necessary paperwork for the day.
Unlock cabinets with supplies.
Review client list including any cancellations.
Manage volunteers
Send out volunteer sign-up on email.
Send email to selective students and volunteers about information about where to park, what to expect, time, etc.
Send out shadowing sign-up.
Delegating various cleaning organizational duties to volunteers.
Advocacy
Advocate for OT to other professions at St. Vincent’s and on campus.
Attending health fairs.
Liaison between OT department and St. Vincent’s office
Communication with Liz about scheduling.
Send on Monday.
Ensuring every client doesn’t have insurance coverage.
Attending IP Clinic to update other medical professionals.
Every Wednesday.
Financial management of funds
Distribution of donated funds.
Plan fundraisers in advance for each semester.
Maintain clinic budget.
Keep up budget spreadsheet.
Planning, organizing and updating the clinic schedule
Coordinating client and selective schedules
Updating client list for the week and distribute confirmations and cancellations to students and faculty treating
Tracking client arrival and departure times on Epic, as well as how many no-shows they have on the client list on google drive
Calling existing referrals to get them on the schedule
Create weekly schedule on Epic
Check clients in/out on Epic
Miscellaneous
Providing treatment notes for clients as needed.
Transferring clients plan of care if leaving clinic (new medicare pt.) or need PT referral.
Ensure cabinets are organized.
Continuously seek out referrals.
Continuously seek out financial opportunities for St. Vincent’s.
Ensure that supplies/linens are not running low .
Maintain equipment.
Helping selective students with issues/problems that may occur during the day.
Closing Duties
Take computer and other items back upstairs.
Turn off lights, lock door handle.
Have volunteers put back tables in the back, right corner.
Make the following week’s schedule and add to Google Drive and Epic.
Monday/Tuesday
Call patients to confirm appointments.
Find new patients to fill open spots.
Email Liz list of Spanish speaking patients to call and confirm.
Send out volunteer signup.
WednesdayGo to IP clinic (usually show up around 1:00ish)
Finalize schedule in Epic.
Call patients who couldn’t be contacted earlier in the week (LM) and those that prefer a reminder on Wednesdays.
If needed, talk to patients at IP who are appropriate for outpatient clinic about being scheduled downstairs.
Assist with PALs.
talk to other professions if necessary.
Send out outpatient schedule to students and faculty via email.
Schedule bus rides if needed.
Thursday
Print papers.
Call patients who need day of reminders.
Bring down vitals cart/big computer if needed.
Wash towels.
Check hydrocollator temperature and update log (Wednesday and Thursday).
Clean hydrocollator (biweekly).
Start calling patients who have not arrived five min after session start (at your discretion).
Update no show numbers for patients.
Change appointment types for next weeks appointments (update initial eval to follow up).
Other stuff throughout the week:
Attend monthly clinic meetings (chair).
Attend IP committee meetings.
Help facilitate clinic events (find volunteers/delegate to other people).
Send OT metrics every month to apkakkil@utmb.edu (may change).
Chair responsibilities:
Attend meetings .
Communicate with other chairs.
Update team on OT needs/concerns etc.
Vote on issues that concern OT.
Salary Range:Commensurate with experience.EQUAL EMPLOYMENT OPPORTUNITY:UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.Compensation
