ADMINISTRATIVE ASSOCIATE Print (https://www.governmentjobs.com/careers/houston/jobs/newprint/4535124) Apply ADMINISTRATIVE ASSOCIATE Salary$16.68 - $32.55 HourlyLocation 5320 North ShepherdJob TypeFull TimeJob Number34318DepartmentHOUSTON POLICE DEPARTMENTOpening Date06/12/2024Closing Date6/18/2024 11:59 PM Central
Description
Benefits
Questions
POSITION OVERVIEWApplications accepted from: ALL PERSONS INTERESTEDJob Classification: ADMINISTRATIVE ASSOCIATEPosting Number: PN# 34318Division: EMERGENCY COMMUNICATIONSReporting Location: 5320 N SHEPHERD (HEC). Workdays & Hours: M-F 9AM-5PM Subject to changeDESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONSPerforms professional administrative tasks related to the implementation of policies and procedures in the assigned department.RESPONSIBILITIES:
Compiles data for use in a variety of reports, surveys, inventories, and studies.
Composes, edits, and prepares correspondence, speeches, reports, directives, etc.
Maintains, prepares, revises, and disseminates department rules, regulations, policies, procedures, and other pertinent reference information.
Assists in department budget preparation and monitoring.
Assists in planning and implementing department sponsored activities and programs.
Coordinates special projects and conducts field investigations to evaluate project progress.
Provides technical guidance and assistance to clerical staff.
All duties and responsibilities may not be included in the above job descriptions.
WORKING CONDITIONS The position is physically comfortable; the individual has discretion about walking, standing, etc.There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.“Must be able to pass a criminal background check, obtain and maintain federally mandated security clearance where required.”If applicable, the applicant’s past performance evaluations, past and present supervisory recommendations, and/or Internal Affairs complaint history will be reviewed and considered.MINIMUM REQUIREMENTSEDUCATIONAL REQUIREMENTS Requires a Bachelor's degree in Business administration, Liberal Arts, or a related field.EXPERIENCE REQUIREMENTS No experience is required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.LICENSE REQUIREMENTSNone.PREFERENCESPreference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.GENERAL INFORMATIONSELECTION/SKILLS TESTS REQUIRED Department may administer skills assessment test.SAFETY IMPACT POSITION NOSALARY INFORMATION Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification. Pay Grade 13APPLICATION PROCEDURESOnly online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov. To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 713-308-1289.If you need special services or accommodations, call 713-308-1289. (TTY 7-1-1)If you need login assistance or technical support call 855-524-5627.Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. EOE – Equal Opportunity EmployerThe City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan.Benefits include: Medical Dental Vision Wellness Life insurance Long-term disability Retirement pension 457 deferred compensation plan Employee Assistance Program 10 days of vacation each year 11 city holidays, plus one floating holiday Flexible schedules Professional development opportunities Transportation/parking plan Section 125 pretax deductions Dependent Care Reimbursement Plan Healthcare Flexible Spending AccountFor plan details, visit http://www.houstontx.gov/hr/benefits.html01 What is the highest level of education you have obtained?
Less than a High School Diploma/GED
High School Diploma/GED
Associate's Degree
Bachelor's Degree or higher
02
If you answered that you have a college degree what was your field of study?
Business Administration
Liberal Arts
A related field of study
A non-related field of study
I do not have a degree
03
If you selected "a related field of study" or "non-related field of study", please indicate the degree you have obtained. ("See Resume" is not acceptable. If this statement does not apply to you, please type N/A.)
04
How many years of professional administrative work experience do you have?
Less than one year
1 year but less than 2 years
2 years but less than 3 years
3 years but less than 4 years
4 years or more
No experience
05
Work setting experience - Administrative Associate (Check all that apply and can be verified)
Perform clerical duties
Compile and maintain data
Use a professional tracking system
Create and maintain varying reports
Support team and supervisor when needed
No experience
06
Briefly describe your experience reviewing reports for missing and/or inaccurate information. Be specific. ("See Resume" is not acceptable. If this statement does not apply to you, please type N/A.)
07
Do you have professional administrative experience specifically in law enforcement?
Yes
No
08
If you answered "yes" to question #7, please describe your specific experience. ("See Resume" is not acceptable. If this statement does not apply to you, please type N/A.)
09
Please indicate your level of proficiency in Microsoft Office products (Word, Excel, PowerPoint, Outlook).
BEGINNER: Perform daily word processing tasks, enter and correct data, modify a workbook, format a Worksheet, creates a new e-mail message, checking e-mail.
INTERMEDIATE: Basic formatting and create a variety of templates, merges; manage table data, sort and filter merges, reply, forward, print and delete an e-mail message.
ADVANCED: Manage table data, sort and filter merges, advanced techniques for analyzing and manipulating data in Excel. delete e-mails from the Inbox, Sent Items and Deleted Items folders, Add, edit, move and delete appointments on your calendar.
EXPERT: Produce table of contents, footnotes, endnotes, bookmarks, manage Macro commands, and create MS Excel applications, managing multiple calendars.
No Experience
10
Have you been tasked with the responsibility of training a new employee to support your job duties?
Yes
No
11
Describe your experience reviewing reports that require the upmost attention to detail. Be specific. ("See Resume" is not acceptable. If this statement does not apply to you, please type N/A.)
12
Do you have professional experience with assisting in department budget preparation and monitoring?
Yes
No
13
Please describe your professional experience assisting in planning and implementing department sponsored activities and programs. ("See Resume" is not acceptable. If this statement does not apply to you, please type N/A.)
14
Do you have professional experience with documenting the custody, control, and disposal of evidentiary items?
Yes
No
15
If you answered "yes" to question #14, please describe your professional experience with documenting the custody, control, and disposal of evidentiary items. ("See Resume" is not acceptable. If this statement does not apply to you, please type N/A.)
16
Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?
Yes
No
Required Question
