Company DescriptionPilot Company is an industry-leading network of travel centers with more than 30,000 team members and over 750 retail and fueling locations in 44 states and six Canadian provinces. Our energy and logistics division serves as a top supplier of fuel, employing one of the largest tanker fleets and providing critical services to oil operations in our nation's busiest basins. Pilot Company supports a growing portfolio of brands with expertise in supply chain and retail operations, logistics and transportation, technology and digital innovation, construction, maintenance, human resources, finance, sales and marketing.Founded in 1958 by Jim A. Haslam II and currently led by CEO Adam Wright, our founding values, people-first culture and commitment to giving back remains true to us today. Whether we are serving guests, a fellow team member, or a trucking company, we are dedicated to fueling people and keeping North America moving.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected under applicable federal, state or local law.Military encouraged to apply.Job DescriptionSummaryThe purpose of this role is to perform grant capture, proposal writing, award and administration activities related to next generation fuels infrastructure projects. Work with consultancies to apply for and administer grants and other incentives, including NEVI grants for EV charging infrastructure. Coordinate between internal and external resources to implement and follow winning strategies for grant requests for proposals.Essential Functions
Execute and perform lifecycle grant processes for all grant programs
Participate in prospective next generation fuels infrastructure projects by reviewing federal and state grant funding opportunities, initially in support of Electric Vehicle charging infrastructure deployment
Perform editing and support writing revisions to review draft grant proposals and supporting documents based on grantor funding requirements
Engage internal stakeholders (Business Development, Legal, Communications, Operations, Construction, Accounting, Real Estate, Data Governance) and externally with consultants, utilities, and other vendors, to conduct work assigned
Submit timely and accurate grants, proposals, applications, and reports for all grants
Update and transfer data, track deliverables, and interpret Pilot grants database to successfully generate reports.
Evaluate and review pricing and financial reports for EV projects.
Monitor and update grant funding database, library, and proposal templates
Maintain records of all payments and receivables and prepare monthly records for all grant-related activities
Facilitate meetings, create agendas, and follow up with action items for all internal and external stakeholders
Model behaviors that support the company’s common purpose; ensure guests and team members are supported at the highest level
Ensure all activities are in compliance with rules, regulations, policies, and procedures
Complete other duties as assigned
Qualifications
Bachelor’s degree in Accounting, Business, Communications, Science, or related field preferred
PMP, grants, contracts, or industry certifications.
Minimum 3-5 years of work experience in project management, contract and/or grant administration, and compliance oversight preferred
Combinations of specific industry work experience, advanced certifications, military and/or federal service strongly preferred
Specialized Knowledge
Minimum 3-5 years of industry work experience with transportation, energy, utilities, or construction infrastructure projects highly preferred
Demonstrated knowledge of federal, state, municipal and/or utility and energy policies and procedural guidance to include FAR, 2 CFR 200, Circulars, Title 6–Civil Rights, ADA, EEO, Davis Bacon, Labor Laws, Disadvantaged Business Enterprise, Joint Ventures, SAM.gov, state registration requirements and/or other provisions and clauses
Advanced project management expertise to proactively perform grant and contract lifecycle management
Strong technical writing skills and the ability to present findings and make recommendations
Intermediate Microsoft Office skills
Competencies
Ability to ensure individual accountability and performance standards are implemented
Strong organizational skills with attention to detail
Ability to communicate and interact effectively with different levels of the organization to negotiate, problem solve, complete projects and influence decision making
Skilled at collaborating with and requesting document review and deliverables from senior stakeholders
Strong analytical and strategic thinking/planning skills
Self-motivated with ability to work both independently and within teams to establish and meet deadlines, goals, and objectives
Excellent customer service skills
Ability to prioritize, multitask and manage multiple projects while successfully demonstrating confidence in a fast-paced and dynamic environment
Travel
Travel required less than 15%
Physical Requirements & Working Conditions
General office work requiring sitting or standing for extended periods of time
Able to lift up to 30 lbs.
Able to work extended hours as necessary to fulfill job requirements
Additional InformationThis position is available to candidates in both Houston and Omaha. Please note this is an in-office position at either location. #LI-AP1
