Purpose:Routes vehicle transactions and ensures the proper completion of related documentation through the accounting office.
Duties and Responsibilities:·    Posts sales transactions to accounting records such as worksheets, ledgers and computer files.    Reconciles office records with those of the sales department.    Accounts for all deal paperwork, tracks down missing documentation, signs off on Billing Clerk checklist.    Prepares a daily report of contracts, vehicle receivables due, and proceeds.    Computes commission vouchers based on final documentation.    Keeps abreast of factory sales programs and ensures proper credits to accounts.    Issues pay-off to appropriate financial institution for retail trade-ins.    Issues pay-off to appropriate financial institution for lease returns.    Issues refund checks to guests if incorrectly billed for vehicle.    Post funding notices to deal.    Set up auto insurance through vendor if guest does not have current coverage.    Compiles reports as requested.    Maintains a professional appearance.    Realize that the company’s business is built on guest satisfaction and devote himself/herself to guaranteeing satisfaction to customers.    Determine management, production and quality requirements by asking questions and listening.    Attend company meetings.    Maintain a follow-up system that encourages follow through with assigned projects.    Maintain current knowledge and familiarity with new products, features, accessories, etc., and their benefits.    Establish personal performance goals that are consistent with company standards of productivity and devise a strategy to meet those goals.    Report to office manager regarding objectives, planned activities, reviews and analyses.    Review and analyze actions at the end of each day, week, month, and year to determine how to better utilize time and plans more effectively.    Understand the terminology of the business and keep abreast of technology changes in the product.    Know and understand the federal, state and local requirements which govern the company’s business.    Follow directions from a supervisor.    Understand and follow work rules and procedures.    Accept constructive criticism.    Interact well with others and be a positive influence on associate morale.    Must sign voluntarily the company’s non-disclosure and confidentiality agreement and be able to be faithful to its provisions.    Must be willing and able to assign or offer to assign to the company any invention that you develop.
 
