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Position Title: Senior Coordinator, Research DataDepartment: CTRC LabDivision: Cancer MedicineReports to: Operations ManagerMission StatementThe mission of The University of Texas M. D. Anderson Cancer Center is to eliminate cancer in Texas , the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.SummaryThe primary purpose of the Senior Coordinator, Research Data position is to provide administrative and patient care services for the coordination of research studies. Coordinates and gathers patient data for research studies. Maintains patient database in PDMS. Participates in research activities including registration, data collection, data analysis and the development of abstracts, manuscripts, and grants as designated by the principal investigator. Assists in the review of records before submission to pharmaceutical companies, federal agencies, internal groups, and other institutions.Core ValuesCaring BehaviorsCourtesy: Is respectful and courteous to each other at all times
Friendliness/Teamwork: Promotes and rewards teamwork and inclusiveness; Is sensitive to the concerns of our patients and our co-workers
Integrity BehaviorsReliability: Communicates frequently, honestly and openly
Accountability: Holds self and others accountable for practicing our values
Safety: Notices a safety concern and brings it to someone's attention; Models safe behaviors (wears badge, washes hands, keeps work area clean and orderly); Mitigates risk to the institution through sound business practices
Discovery BehaviorsResponsiveness: By his/her actions, creates an environment of trust; Encourages learning, creativity and new ideas
Personal Leadership/Self-Initiative: Helps others to identify and solve problems; Seeks personal growth and enables others to do so
Key Functions1. Operations SupportProvide lab support to CTRC Laboratory during high volume hours.
Collaborates with schedulers to finalize daily patient lists and prepare for next day patient visits and weekend patient appointments.
Assists with research inventory; receiving, stocking, and pulling specimen collection kits as needed.
Seeks out new information and identifies opportunities to implement new knowledge into practice.
Participate in advanced administrative projects as requested
2. Research Scheduling FunctionsPrepare and print daily collection sheets for all research patient appointments.
Prepare and print daily patient list that includes sample pickups, complex processing, delay shipments and high priority collections
Prepare and print daily shipping list to request boxes and coordinate quality control checks with Laboratory Supervisor
Match research kits to respective patient appointments daily
Coordinate research collection kits arrivals with inventory team
Maintain and update protocol reference materials electronically.
Review medical records to extract data points.
Communicate verbally and in writing, as needed or as requested by study investigator, with internal reviewers (e.g., Surveillance Committee) or external agencies (e.g., pharmaceutical sponsors and/or governmental study sponsors, such as National Cancer Institute or Food and Drug Administration).
Complete forms and comply with institutional, state, and/or federal regulations for study initiation, conduct, and termination.
Assist in coordinating and send outgoing material and correspondence to institutional, state, and/or federal agencies.
Prepare reports for the sponsoring agency, as specified by reporting requirements (e.g., monthly, semiannually, and annually for NCI studies).
Assist in the coordination and preparation of a monthly update for protocol review.
3. Research Operations FunctionsRetrieve protocol information via computer and communicate directly with both internal and external healthcare providers.
Review medical records to extract data points.
Perform data entry into database and other external client programs.
Assist with data analysis.
Maintain accurate and up-to-date inventory database with all protocol-required data.
4. Quality Control FunctionsReview and update laboratory databases on a regular basis to ensure accuracy.
Provide follow up reports to external and internal clients regarding any operational support items.
Supplement education as needed through use of reference materials, lectures, etc.
Be punctual in arriving at all professional functions.
Inform appropriate staff and arrange coverage for necessary functions when absent.
Assist in the training and mentoring of new operations staff in regard to department policies and team procedures for the conduct of clinical trials and the appropriate completion of data entry.
5. Other duties as assigned.The performance for all expected outcomes is measured by observation by supervisor, reports from faculty and co-workers, the accuracy and timeliness of work produced, and the demonstrated ability to effectively work under stress. The position also requires one to anticipate needs, to recognize situations requiring assistance and have the ability to refer or perform any necessary tasks, and to comprehend the goals of the department and take the initiative in making decisions and taking actions to further these goals.The above functions require the following abilities and skills:Ability to practice independently, strong verbal and written communication skills, organizational and critical judgment skills, and ability to interact effectively with patients and co-workers.
Strong attention to detail.
Strong organizational skills.
Ability to work with personal computers using standard word processing software, spreadsheets, and programs for database and graphics usage.
Ability to maintain a satisfactory work environment by organizing and redistributing files, records, etc., requiring bending, stooping, reaching, manual handling, walking, visually inspecting, extended standing, sitting and repetitive motions. May be required to lift up to 15 pounds.
Use of computer via keyboard, facsimile machine, calculator, printer, photocopy machine, etc. Requires the use of push-button, multiple line telephone set. Must be able to master new software by utilizing available resources (other program personnel, reference manual, training classes, etc.)
Be clearly understood by verbal communication in face-to-face encounters and by telephone.
Strong command of the English language, including spelling, writing, and verbalizing and ability to communicate well verbally and in writing.
Core CompetenciesIC - Team with Others:
Encourage collaboration and input from all team members;
Value the contributions of all team members; and
Balance individual and team goals
IC - Self-Motivation:
Set high standards of performance;
Pursue goals with energy and persistence; and
Drive for results and achievement.
IC - Oral Communication:
Express ideas clearly and concisely in groups and one-to-one conversations; and
Create an environment with open channels of communication.
EducationRequired: High school diploma or equivalent.Preferred: College courses or Bachelor's degree in related field.ExperienceRequired: Five years research study experience. Preferred education may be substituted for experience on a year-for-year basis.Working ConditionsThis position requires:Working in Office EnvironmentNoYesWorking in Patient Care Unit (e.g. Nursing unit; outpatient clinic)NoYesExposure to human/animal blood, body fluids, or tissuesNoYesExposure to harmful chemicalsNoYesExposure to radiationNoYesExposure to animalsNoYesPhysical DemandsIndicate the time required to do each of the following physical demands:Time SpentNever0%Occasionally1-33%Frequently34-66%Continuously67-100%StandingWalkingSittingReachingLifting/CarryingUp to 10 lbs10lbs to 50 lbsMore than 50 lbsPushing/PullingUp to 10 lbs10lbs to 50 lbsMore than 50 lbsUse computer/keyboardHigh school diploma or equivalent. Preferred Education: Bachelor's degree Four years of related experience. With preferred degree, no experience required. It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.htmlAdditional InformationRequisition ID: 145871
Employment Status: Full-Time
Employee Status: Regular
FLSA: non-exempt, eligible for overtime, and is subject to the provisions of the Fair Labor Standards Act (FLSA)
Work Week: Days
Fund Type: Soft
Pivotal Position: No
Minimum Salary: US Dollar (USD) 38,000
Midpoint Salary: US Dollar (USD) 47,500
Maximum Salary : US Dollar (USD) 57,000
Science Jobs: No
